Hilliard City School District - Employee Benefits Consultation Services RFP 2026
Hilliard City SchoolsSchool · Columbus, OH- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Melissa N. Swearingen
The 30-second brief
Hilliard City School District (HCSD) seeks proposals from qualified benefits consulting firms to provide ongoing assistance in benefit plan selection, cost effectiveness, employee education, and compliance with benefit laws and regulations. Coverages include medical, dental, vision, life, supplemental insurance, flexible spending, employee assistance plan, and advanced primary care clinic services. The district has approximately 1,994 eligible employees and 4,334 enrolled individuals, with a fiscal year 2026 medical premium spend of $40.4 million. The consultant will work closely with the Insurance Committee to monitor plan performance, solicit proposals from third-party insurance providers, negotiate rates, and provide cost-saving recommendations. Proposals are due by 4:00 p.m. on Monday, October 26, 2026, and must be submitted via email to [email protected]. Evaluation criteria include qualifications, background, prior experience, project approach, references, and cost of services.
Qualifications, background and prior experience in conducting similar services, project approach, references, cost of services
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Summary
Hilliard City School District (HCSD) seeks proposals from qualified benefits consulting firms to provide ongoing assistance in benefit plan selection, cost effectiveness, employee education, and compliance with benefit laws and regulations.
Coverages include medical, dental, vision, life, supplemental insurance, flexible spending, employee assistance plan, and advanced primary care clinic services. The district has approximately 1,994 eligible employees and 4,334 enrolled individuals, with a fiscal year 2026 medical premium spend of $40.4 million. The consultant will work closely with the Insurance Committee to monitor plan performance, solicit proposals from third-party insurance providers, negotiate rates, and provide cost-saving recommendations. Proposals are due by 4:00 p.m. on Monday, October 26, 2026, and must be submitted via email to [email protected]. Evaluation criteria include qualifications, background, prior experience, project approach, references, and cost of services.
EVALUATION CRITERIA
5- Qualifications
- Background and prior experience in conducting similar services
- Project approach
- References
- Cost of services
REQUIRED ATTACHMENTS
Title Page
- Submit to
- [email protected]
- Scope location
- Hilliard, OH
- Reported agency
- Hilliard City School District
Questions about this RFP
How do I respond to this RFP from Hilliard City Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Melissa N. Swearingen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hilliard City Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa N. Swearingen. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, background and prior experience in conducting similar services, project approach, references, cost of services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hilliard City Schools?
All active and historical solicitations from Hilliard City Schools are tracked and searchable. As a school agency, Hilliard City Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title Page. Review the full document from Hilliard City Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hilliard, OH. Review the full solicitation for detailed scope requirements.