Henry County School District - Funding Year 2027 Fiber WAN Request for Proposals (2027)
Henry County School DistrictSchool · New Castle, KY- Due
- Dec 4, 2026
- 33 days left
- Contract term
- 5 years
The 30-second brief
Henry County Public Schools is issuing a Request for Proposals for a Funding Year 2027 Fiber Wide Area Network (WAN). The scope includes providing high-speed fiber internet and network connectivity services across multiple district locations including Campbellsburg Elementary, Eastern Elementary, New Castle Elementary, and HCPS Annex, with bandwidth options ranging from 500 Mbps to 10 Gbps. The contract involves an initial five-year term with five optional one-year district renewal terms, supporting E-Rate funding requirements. Proposals are due by December 4, 2026, at 12:00 p.m. ET. Bidders must complete all required response forms, pricing schedules, compliance matrices, exceptions schedules, references, certifications, and required evidence checklists as detailed in Appendices A through G.
2 Gbps, 5 Gbps, And 10 Gbps fiber WAN circuits and bandwidth options for Campbellsburg Elementary, Eastern Elementary, New Castle Elementary, And HCPS Annex
Price, evaluated cost schedules, categories, references, compliance matrix
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Summary
Henry County Public Schools is issuing a Request for Proposals for a Funding Year 2027 Fiber Wide Area Network (WAN).
The scope includes providing high-speed fiber internet and network connectivity services across multiple district locations including Campbellsburg Elementary, Eastern Elementary, New Castle Elementary, and HCPS Annex, with bandwidth options ranging from 500 Mbps to 10 Gbps. The contract involves an initial five-year term with five optional one-year district renewal terms, supporting E-Rate funding requirements. Proposals are due by December 4, 2026, at 12:00 p.m. ET. Bidders must complete all required response forms, pricing schedules, compliance matrices, exceptions schedules, references, certifications, and required evidence checklists as detailed in Appendices A through G.
EVALUATION CRITERIA
5- Price
- Evaluated cost schedules
- Categories
- References
- Compliance matrix
REQUIRED DELIVERABLES
2 Gbps, 5 Gbps, And 10 Gbps fiber WAN circuits and bandwidth options for Campbellsburg Elementary, Eastern Elementary, New Castle Elementary, And HCPS Annex
REQUIRED ATTACHMENTS
19- Appendix A Bidder Information and Signature Form
- Appendix B Pricing Schedules
- Appendix C Compliance Matrix
- Appendix D Exceptions Schedule
- Appendix E Reference Form
- Appendix F Certifications and Disclosures
- Appendix G Required Evidence Checklist
- Proof of required insurance
- Evidence of Kentucky authorization or good standing
- SPIN/498 ID and FCC Registration Number confirmation
- Technical description or diagram
- Implementation and transition schedule
- Monitoring
- Support
- Escalation
- Incident-response description
- Subcontractor and affiliated-carrier identification
- Proposed service agreement and all bidder standard terms
- All issued addenda acknowledged
- Submit to
- https://www.henry.kyschools.us/fs/resource-manager/view/44521925-c5f1-4c9d-932c-13610f927b0d
- Duration
- 60 months
- Scope location
- Henry County, KY
Questions about this RFP
How do I respond to this RFP from Henry County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.henry.kyschools.us/fs/resource-manager/view/44521925-c5f1-4c9d-932c-13610f927b0d.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Henry County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 Gbps, 5 Gbps, And 10 Gbps fiber WAN circuits and bandwidth options for Campbellsburg Elementary, Eastern Elementary, New Castle Elementary, And HCPS Annex. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, evaluated cost schedules, categories, references, compliance matrix" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henry County School District?
All active and historical solicitations from Henry County School District are tracked and searchable. As a school agency, Henry County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Bidder Information and Signature Form, Appendix B Pricing Schedules, Appendix C Compliance Matrix, Appendix D Exceptions Schedule, Appendix E Reference Form, Appendix F Certifications and D. Review the full document from Henry County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Henry County, KY. Review the full solicitation for detailed scope requirements.