Hayward Unified School District Rebid Warehouse Walk-in Freezer B Mechanical Retrofit Informal Bid 26.7 2026
Hayward UnifiedSchool · Hayward, CA- Due
- May 20, 2026
- Deadline passed
- Posted
- May 8, 2026
- Duration
- 1 months
- Primary contact
- Purchasing Manager
- (510) 784-2600
The 30-second brief
Hayward Unified School District is soliciting informal bids for the mechanical retrofit of Warehouse Walk-in Freezer B (approximately 8,208 cubic feet). The project involves decommissioning and removing an existing R-404A refrigeration system and replacing it with a high-efficiency, sustainable system using non-phase-out refrigerant. Scope includes installing two new Copeland condensing units (or approved equal), four evaporator coils, digital thermostats, defrost controllers, new ACR copper piping, insulated suction lines, and new drain lines with heat tape. Contractors must possess a CSLB C-38 Refrigeration Contractor license. A mandatory bidders' conference is scheduled for May 12, 2026. Bids are due by May 20, 2026, at 11:00 AM. The project requires a 10% bid bond and 100% performance and payment bonds, with work anticipated to be completed within a 30-calendar day window starting June 1, 2026.
Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work, Insurance Certificates, Performance Bond, Payment Bond
Lowest responsive and responsible bidder
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Summary
Hayward Unified School District is soliciting informal bids for the mechanical retrofit of Warehouse Walk-in Freezer B (approximately 8,208 cubic feet).
The project involves decommissioning and removing an existing R-404A refrigeration system and replacing it with a high-efficiency, sustainable system using non-phase-out refrigerant. Scope includes installing two new Copeland condensing units (or approved equal), four evaporator coils, digital thermostats, defrost controllers, new ACR copper piping, insulated suction lines, and new drain lines with heat tape. Contractors must possess a CSLB C-38 Refrigeration Contractor license. A mandatory bidders' conference is scheduled for May 12, 2026. Bids are due by May 20, 2026, at 11:00 AM. The project requires a 10% bid bond and 100% performance and payment bonds, with work anticipated to be completed within a 30-calendar day window starting June 1, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
7- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
- Insurance Certificates
- Performance Bond
- Payment Bond
REQUIRED ATTACHMENTS
4- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
- Submit to
- 24411 Amador Street, Hayward, California 94544
- Scope location
- Hayward, California
- Reported agency
- Hayward Unified School District
Questions about this BID
How do I respond to this Bid from Hayward Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 24411 Amador Street, Hayward, California 94544. For questions, contact Purchasing Manager.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hayward Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Manager at (510) 784-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work, Insurance Certificates, Performance Bond, Payment Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Unified?
All active and historical solicitations from Hayward Unified are tracked and searchable. As a school agency, Hayward Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work. Review the full document from Hayward Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, California. Review the full solicitation for detailed scope requirements.