Hayward Unified School District - District-Wide Security System Design-Build Project - RFQ/P #26.005, 2026
Hayward UnifiedSchool · Hayward, CA- Due
- Feb 19, 2026
- Deadline passed
- Posted
- Jan 23, 2026
The 30-second brief
The Hayward Unified School District is seeking proposals from qualified design-build entities for the District-Wide Security Systems Project, RFQ/P #26.005. The work includes the design and installation of video surveillance systems with integrated artificial intelligence features, dedicated servers at each site, software licensing, and hardware/software training. Initial installation and video surveillance equipment are requested for three high schools: Tennyson High School (21 cameras), Hayward High School (45 cameras), and Mt. Eden High School (21 cameras). Remaining sites including elementary schools, middle schools, the main district office, warehouse, and parent resource center will be addressed through a progressive design-build process. Systems must be compatible with Boring Labs Software and Milestone Software, and utilize Hanwha video surveillance systems per sole source resolution # 2526-20. The project budget is estimated at $9,000,000. Responses are due by February 19, 2026, at 10:00 AM, following a mandatory pre-proposal meeting on February 4, 2026. Required licensing includes Class B or C-10 Contractors License and DSA design-build experience.
Price, Vendor financing, Performance reliability, Standardization with the District's existing system(s), Life-cycle costs, Delivery timetables, Support logistics, The range of available competing products and materials available, Fitness of purchase, Manufacturer's warranties, Level of responsiveness to the information requested in the RFP
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Summary
The Hayward Unified School District is seeking proposals from qualified design-build entities for the District-Wide Security Systems Project, RFQ/P #26.005.
The work includes the design and installation of video surveillance systems with integrated artificial intelligence features, dedicated servers at each site, software licensing, and hardware/software training. Initial installation and video surveillance equipment are requested for three high schools: Tennyson High School (21 cameras), Hayward High School (45 cameras), and Mt. Eden High School (21 cameras). Remaining sites including elementary schools, middle schools, the main district office, warehouse, and parent resource center will be addressed through a progressive design-build process. Systems must be compatible with Boring Labs Software and Milestone Software, and utilize Hanwha video surveillance systems per sole source resolution # 2526-20. The project budget is estimated at $9,000,000. Responses are due by February 19, 2026, at 10:00 AM, following a mandatory pre-proposal meeting on February 4, 2026. Required licensing includes Class B or C-10 Contractors License and DSA design-build experience.
EVALUATION CRITERIA
11- Price
- Vendor financing
- Performance reliability
- Standardization with the District's existing system(s)
- Life-cycle costs
- Delivery timetables
- Support logistics
- The range of available competing products and materials available
- Fitness of purchase
- Manufacturer's warranties
- Level of responsiveness to the information requested in the RFP
REQUIRED ATTACHMENTS
5- Project Cost Breakdown Form (Attachment 2)
- Scoring of Best Value Selection Process (Attachment 3)
- Subcontractor Procurement Process (Attachment 4)
- Project Labor Agreement (Attachment 5)
- Signed addenda
- Submit to
- District Administration/Purchasing Department, 24411 Amador Street, Hayward, CA 94544
- Scope location
- Hayward, CA
- Reported agency
- Hayward Unified School District
Questions about this RFQ
How do I respond to this RFQ from Hayward Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District Administration/Purchasing Department, 24411 Amador Street, Hayward, CA 94544.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Hayward Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Vendor financing, Performance reliability, Standardization with the District's existing system(s), Life-cycle costs, Delivery timetables, Support logistics, The range of available competing pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Unified?
All active and historical solicitations from Hayward Unified are tracked and searchable. As a school agency, Hayward Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Project Cost Breakdown Form (Attachment 2), Scoring of Best Value Selection Process (Attachment 3), Subcontractor Procurement Process (Attachment 4), Project Labor Agreement (Attachment 5), signed add. Review the full document from Hayward Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.