Hayward Unified School District Informal Bid No. 26.6 - Rebid Warehouse Walk-in Freezer B Mechanical Retrofit 2026
Hayward UnifiedSchool · Hayward, CA- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 30, 2026
- Primary contact
- Purchasing Manager
The 30-second brief
Hayward Unified School District is soliciting informal bids for the mechanical retrofit of Warehouse Walk-in Freezer B (38'L x 18'W x 12'H). The project involves decommissioning an aging R-404A refrigeration system and replacing it with a high-efficiency, sustainable system compliant with current environmental regulations. Scope includes field-verifying dimensions and cooling loads for the 8,208 cubic foot space, installing new condensing units (Copeland or approved equal), four evaporator coils, digital controls, ACR copper piping, and a new condensate drainage system with heat tape. A mandatory bidders' conference is scheduled for April 7, 2026. Bidders must possess a CSLB C-38 Refrigeration Contractor license and comply with prevailing wage requirements. Bids are due April 15, 2026, with an anticipated project start of May 1, 2026, and a 2-to-4-week completion window.
Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work
Total lump sum amount, responsiveness to contract documents, contractor registration and qualification
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Summary
Hayward Unified School District is soliciting informal bids for the mechanical retrofit of Warehouse Walk-in Freezer B (38'L x 18'W x 12'H).
The project involves decommissioning an aging R-404A refrigeration system and replacing it with a high-efficiency, sustainable system compliant with current environmental regulations. Scope includes field-verifying dimensions and cooling loads for the 8,208 cubic foot space, installing new condensing units (Copeland or approved equal), four evaporator coils, digital controls, ACR copper piping, and a new condensate drainage system with heat tape. A mandatory bidders' conference is scheduled for April 7, 2026. Bidders must possess a CSLB C-38 Refrigeration Contractor license and comply with prevailing wage requirements. Bids are due April 15, 2026, with an anticipated project start of May 1, 2026, and a 2-to-4-week completion window.
EVALUATION CRITERIA
3- Total lump sum amount
- Responsiveness to contract documents
- Contractor registration and qualification
REQUIRED DELIVERABLES
4- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
REQUIRED ATTACHMENTS
4- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
- Submit to
- 24411 Amador Street, Hayward, California 94544
- Scope location
- Hayward, California
- Reported agency
- Hayward Unified School District
Questions about this BID
How do I respond to this Bid from Hayward Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 24411 Amador Street, Hayward, California 94544. For questions, contact Purchasing Manager.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hayward Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Manager. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total lump sum amount, responsiveness to contract documents, contractor registration and qualification" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Unified?
All active and historical solicitations from Hayward Unified are tracked and searchable. As a school agency, Hayward Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work. Review the full document from Hayward Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, California. Review the full solicitation for detailed scope requirements.