Hayward Unified School District Warehouse Walk-in Freezer B Mechanical Retrofit Bid No. 26.5 - 2026
Hayward UnifiedSchool · Hayward, CA- Due
- Mar 19, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Duration
- 1 months
- Primary contact
- Vcoronado
- (510) 784-2600
The 30-second brief
Hayward Unified School District is inviting informal bids for the mechanical retrofit of 'Freezer B' (38'L x 18'W x 12'H) at its warehouse facility under Bid No. 26.5. The project involves decommissioning an aging R-404A refrigeration system and replacing it with a modern, energy-efficient system using low-GWP refrigerant. Scope includes field-verifying dimensions and cooling loads for the 8,208 ft3 space, installing new Copeland condensing units (or approved equal), four evaporator units, digital controls, ACR copper piping with insulated suction lines, and new condensate drain lines with heat tape. Contractors must also replace door gaskets and provide a performance test holding -5°F for 48 hours. A mandatory bidders' conference is scheduled for March 11, 2026. Bids require a CSLB-B license, a 10% bid bond, and compliance with prevailing wage and DIR registration requirements. Completion is expected within 30 calendar days of the April 1, 2026 start date.
Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work, Insurance Certifications, Performance Bond, Payment Bond
Total lump sum amount, responsiveness to contract documents, contractor qualification/licensing
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Summary
Hayward Unified School District is inviting informal bids for the mechanical retrofit of 'Freezer B' (38'L x 18'W x 12'H) at its warehouse facility under Bid No. 26.5.
The project involves decommissioning an aging R-404A refrigeration system and replacing it with a modern, energy-efficient system using low-GWP refrigerant. Scope includes field-verifying dimensions and cooling loads for the 8,208 ft3 space, installing new Copeland condensing units (or approved equal), four evaporator units, digital controls, ACR copper piping with insulated suction lines, and new condensate drain lines with heat tape. Contractors must also replace door gaskets and provide a performance test holding -5°F for 48 hours. A mandatory bidders' conference is scheduled for March 11, 2026. Bids require a CSLB-B license, a 10% bid bond, and compliance with prevailing wage and DIR registration requirements. Completion is expected within 30 calendar days of the April 1, 2026 start date.
EVALUATION CRITERIA
3- Total lump sum amount
- Responsiveness to contract documents
- Contractor qualification/licensing
REQUIRED DELIVERABLES
7- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
- Insurance Certifications
- Performance Bond
- Payment Bond
REQUIRED ATTACHMENTS
4- Bid Form
- Bid Bond
- Noncollusion Declaration
- Exhibit A - Scope of Work
- Submit to
- Purchasing Department, 24411 Amador Street, Hayward, California 94544
- Scope location
- Hayward, California
- Reported agency
- Hayward Unified School District
Questions about this BID
How do I respond to this Bid from Hayward Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 24411 Amador Street, Hayward, California 94544. For questions, contact Vcoronado.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hayward Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vcoronado at (510) 784-2600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work, Insurance Certifications, Performance Bond, Payment Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total lump sum amount, responsiveness to contract documents, contractor qualification/licensing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Unified?
All active and historical solicitations from Hayward Unified are tracked and searchable. As a school agency, Hayward Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Bond, Noncollusion Declaration, Exhibit A - Scope of Work. Review the full document from Hayward Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, California. Review the full solicitation for detailed scope requirements.