Hayward Area Recreation and Park District Request for Proposals for Banking Services 2026
Hayward Area Recreation And Park DistrictSpecial District · Hayward, CA- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Jul 20, 2026
- Contract term
- 5 years
The 30-second brief
The Hayward Area Recreation and Park District (HARD) is soliciting proposals from qualified, FDIC-insured financial institutions to provide comprehensive banking services. The scope includes core depository services for six accounts (Operating, Payroll, Recreation, Theater, Golf, and General Reserve), online banking, ACH and wire services, fraud prevention tools (positive pay), merchant card processing, and treasury solutions. The District currently maintains a General Reserve Account with a balance of approximately $1.4 million. The contract term is for five years with a fixed rate, plus two optional two-year increments. Proposals must include a conversion plan, references from at least five government operations, and pricing effective for the first three years. Electronic proposals are due by August 28, 2026.
Cover Letter, Company Data, Price Proposal, References, Conversion Plan, Transaction Retention Period Description, Backup and Emergency Systems Description
Completeness of response, Ability to meet service requirements, Reliability and quality of customer service, Experience and governmental knowledge, Financial strength, Thoroughness of conversion plan, Government client references, Overall cost
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Summary
The Hayward Area Recreation and Park District (HARD) is soliciting proposals from qualified, FDIC-insured financial institutions to provide comprehensive banking services.
The scope includes core depository services for six accounts (Operating, Payroll, Recreation, Theater, Golf, and General Reserve), online banking, ACH and wire services, fraud prevention tools (positive pay), merchant card processing, and treasury solutions. The District currently maintains a General Reserve Account with a balance of approximately $1.4 million. The contract term is for five years with a fixed rate, plus two optional two-year increments. Proposals must include a conversion plan, references from at least five government operations, and pricing effective for the first three years. Electronic proposals are due by August 28, 2026.
EVALUATION CRITERIA
8- Completeness of response
- Ability to meet service requirements
- Reliability and quality of customer service
- Experience and governmental knowledge
- Financial strength
- Thoroughness of conversion plan
- Government client references
- Overall cost
REQUIRED DELIVERABLES
7- Cover Letter
- Company Data
- Price Proposal
- References
- Conversion Plan
- Transaction Retention Period Description
- Backup and Emergency Systems Description
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Hayward, CA
- Reported agency
- Hayward Area Recreation and Park District
Questions about this RFP
How do I respond to this RFP from Hayward Area Recreation And Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hayward Area Recreation And Park District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: professional personnel, technical personnel, support personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Company Data, Price Proposal, References, Conversion Plan, Transaction Retention Period Description, Backup and Emergency Systems Description. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of response, Ability to meet service requirements, Reliability and quality of customer service, Experience and governmental knowledge, Financial strength, Thoroughness of conversion plan,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Area Recreation And Park District?
All active and historical solicitations from Hayward Area Recreation And Park District are tracked and searchable. As a special district agency, Hayward Area Recreation And Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hayward Area Recreation And Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.