Hayward Area Recreation and Park District On Call District-Wide Tree Maintenance Services Bid 2025
Hayward Area Recreation And Park DistrictSpecial District · Hayward, CA- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 2, 2025
- Contract term
- 2 years
- Primary contact
- CJ Costanzo
- (510) 881-6724
The 30-second brief
The Hayward Area Recreation and Park District is soliciting bids for on-call tree maintenance services, including pruning, removal, and planting across 1,727 acres. The contract term is two years with three one-year options.
Cost Proposal Form, Rate Proposal Form, Bid Response Packet, References, Debarment Certification
Professional affiliations and certifications (25%), Experience in tree consulting/care in parks (30%), Web-based record keeping capabilities (20%), Emergency/on-call experience (25%)
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Summary
The Hayward Area Recreation and Park District is soliciting bids for on-call tree maintenance services, including pruning, removal, and planting across 1,727 acres. The contract term is two years with three one-year options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Cost Proposal Form
- Rate Proposal Form
- Bid Response Packet
- References
- Debarment Certification
REQUIRED ATTACHMENTS
4- Exhibit B1
- Exhibit B2
- Exhibit C
- Exhibit D
REQUIRED STAFFING
7- Submit to
- 1099 E Street, Hayward, CA 94544
- Scope location
- Hayward, CA
- Reported agency
- Hayward Area Recreation and Park District
Questions about this BID
How do I respond to this Bid from Hayward Area Recreation And Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1099 E Street, Hayward, CA 94544. For questions, contact CJ Costanzo.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hayward Area Recreation And Park District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is CJ Costanzo at (510) 881-6724. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Tree Planting Crew, Tree Removal/Stump Crew, Tree Pruning Crew, Consultation, Project Manager, Supervisor, ISA Certified Arborist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal Form, Rate Proposal Form, Bid Response Packet, References, Debarment Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional affiliations and certifications (25%), Experience in tree consulting/care in parks (30%), Web-based record keeping capabilities (20%), Emergency/on-call experience (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hayward Area Recreation And Park District?
All active and historical solicitations from Hayward Area Recreation And Park District are tracked and searchable. As a special district agency, Hayward Area Recreation And Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B1, Exhibit B2, Exhibit C, Exhibit D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hayward Area Recreation And Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayward, CA. Review the full solicitation for detailed scope requirements.