Harrison County Schools - HCS Maintenance – Equipment Maintenance Program - 2026
Harrison County School DistrictSchool · Clarksburg, WV- Due
- Jun 24, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jill Fratto
- (304) 326-7343
The 30-second brief
Harrison County Schools is seeking a vendor to provide periodic maintenance on district-owned equipment throughout the fiscal year to ensure safe operation, regulatory compliance, and extended service life. The scope includes scheduled maintenance (primarily every 180 days), lubrication, component inspections, operational testing, written service reports, and deficiency quotations meeting ANSI and OSHA standards. The contract term is one year with the option for two renewals, featuring a maximum 10% annual price increase cap. The submission deadline is June 24, 2026, at 2:00 p.m., with questions due by June 12, 2026, at 1:00 p.m. Evaluation is based on Annual Labor Price (60 points), Additional Service Options (20 points), and Pricing of Parts (20 points).
Scheduled maintenance, Lubrication of equipment components, Full inspection for wear, Safety issues, And code compliance, Operational testing and evaluation, Written service reports for each unit, Notification and quotation of any deficiencies requiring repair
Annual Labor Price (60), Additional Service Options (20), Pricing of Parts (20)
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Summary
Harrison County Schools is seeking a vendor to provide periodic maintenance on district-owned equipment throughout the fiscal year to ensure safe operation, regulatory compliance, and extended service life.
The scope includes scheduled maintenance (primarily every 180 days), lubrication, component inspections, operational testing, written service reports, and deficiency quotations meeting ANSI and OSHA standards. The contract term is one year with the option for two renewals, featuring a maximum 10% annual price increase cap. The submission deadline is June 24, 2026, at 2:00 p.m., with questions due by June 12, 2026, at 1:00 p.m. Evaluation is based on Annual Labor Price (60 points), Additional Service Options (20 points), and Pricing of Parts (20 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Scheduled maintenance
- Lubrication of equipment components
- Full inspection for wear
- Safety issues
- Code compliance
- Operational testing and evaluation
- Written service reports for each unit
- Notification and quotation of any deficiencies requiring repair
REQUIRED ATTACHMENTS
6- Proposal Submission form
- Certification of Bidder form
- Affidavit of Non-collusion
- No Debt Affidavit
- Vendor Registration Memorandum with Attachments
- Proof of insurance coverage
- Submit to
- Harrison County Schools Purchasing Department, 445 West Main Street, Clarksburg, WV 26301
- Duration
- 12 months
- Scope location
- Clarksburg, WV
- Reported agency
- Harrison County Schools
Questions about this BID
How do I respond to this Bid from Harrison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Harrison County Schools Purchasing Department, 445 West Main Street, Clarksburg, WV 26301. For questions, contact Jill Fratto.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Harrison County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Fratto at (304) 326-7343. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scheduled maintenance, Lubrication of equipment components, Full inspection for wear, Safety issues, And code compliance, Operational testing and evaluation, Written service reports for each unit, Notification and quotation of any deficiencies requiring repair. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Annual Labor Price (60), Additional Service Options (20), Pricing of Parts (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County School District?
All active and historical solicitations from Harrison County School District are tracked and searchable. As a school agency, Harrison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission form, Certification of Bidder form, Affidavit of Non-collusion, No Debt Affidavit, Vendor Registration Memorandum with Attachments, Proof of insurance coverage. Review the full document from Harrison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksburg, WV. Review the full solicitation for detailed scope requirements.