Harrison County Schools - Boxed Meals for Food Distribution - BoxedMealsNutrition-10.22.26 (2026)
Harrison County School DistrictSchool · Clarksburg, WV- Due
- Oct 22, 2026
- Deadline passed
- Primary contact
- Melinda Stewart
- (304) 326-7343
The 30-second brief
Harrison County Schools is seeking bids for boxed meals for food distribution under an open-end contract for the 2026-27 school year, with an estimated 6000-7000 boxes to be purchased. Required items per box include bowl pack cereal, savory crackers, Chef Boyardee microwave meals, juice boxes, fruit and grain bars, fruit/applesauce cups, peanut butter cups/packets, and raisin boxes/packets, or equivalent items meeting child nutrition requirements. All products must be delivered to the Harrison County BOE Warehouse located at 123 Main Ware Street, Clarksburg, WV 26301. Responses are due by October 22, 2026, at 1:00 p.m., with questions due by October 16, 2023. Vendors must have experience supplying food service under the federal Child Nutrition Program and provide financial capacity and delivery capabilities.
1 – Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz
Lowest overall total cost as shown on the Pricing Pages
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Summary
Harrison County Schools is seeking bids for boxed meals for food distribution under an open-end contract for the 2026-27 school year, with an estimated 6000-7000 boxes to be purchased.
Required items per box include bowl pack cereal, savory crackers, Chef Boyardee microwave meals, juice boxes, fruit and grain bars, fruit/applesauce cups, peanut butter cups/packets, and raisin boxes/packets, or equivalent items meeting child nutrition requirements. All products must be delivered to the Harrison County BOE Warehouse located at 123 Main Ware Street, Clarksburg, WV 26301. Responses are due by October 22, 2026, at 1:00 p.m., with questions due by October 16, 2023. Vendors must have experience supplying food service under the federal Child Nutrition Program and provide financial capacity and delivery capabilities.
EVALUATION CRITERIA
Lowest overall total cost as shown on the Pricing Pages
REQUIRED DELIVERABLES
1 – Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz
REQUIRED ATTACHMENTS
Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification, Vendor Registration Memorandum, W-9, Form WV BUS-APP, Proof of registration via the WV Secretary of State One Stop Portal
- Submit to
- HARRISON COUNTY SCHOOLS PURCHASING OFFICE, 445 West Main Street, Clarksburg, WV 26301
- Scope location
- Clarksburg, WV
Questions about this BID
How do I respond to this Bid from Harrison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: HARRISON COUNTY SCHOOLS PURCHASING OFFICE, 445 West Main Street, Clarksburg, WV 26301. For questions, contact Melinda Stewart.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Harrison County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melinda Stewart at (304) 326-7343. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 – Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost as shown on the Pricing Pages" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County School District?
All active and historical solicitations from Harrison County School District are tracked and searchable. As a school agency, Harrison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification, Vendor Registration Memorandum, W-9, Form WV BUS-APP, Proof of registration via the WV Secretary of State One Stop. Review the full document from Harrison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksburg, WV. Review the full solicitation for detailed scope requirements.