Harrison County Schools Boxed Meals for Food Distribution - 2026
Harrison County School DistrictSchool · Clarksburg, WV- Due
- Nov 17, 2026
- 4 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- Melinda Stewart
- (304) 326-7343
The 30-second brief
Harrison County Schools is seeking bids for boxed meals for food distribution under an open-end contract for the 2026-27 school year. The scope requires supplying approximately 6000-7000 assembled meal boxes containing items such as bowl pack cereal, savory crackers, microwave meals, juice boxes, fruit and grain bars, fruit/applesauce cups, peanut butter cups, and raisins. All products must meet federal Child Nutrition Program requirements and be delivered to the Harrison County BOE Warehouse located at 123 Main Ware Street, Clarksburg, WV 26301. The submission deadline is November 17, 2026, at 1:00 p.m., with questions due by November 9, 2026.
1 - Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz
Lowest overall total cost
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Summary
Harrison County Schools is seeking bids for boxed meals for food distribution under an open-end contract for the 2026-27 school year.
The scope requires supplying approximately 6000-7000 assembled meal boxes containing items such as bowl pack cereal, savory crackers, microwave meals, juice boxes, fruit and grain bars, fruit/applesauce cups, peanut butter cups, and raisins. All products must meet federal Child Nutrition Program requirements and be delivered to the Harrison County BOE Warehouse located at 123 Main Ware Street, Clarksburg, WV 26301. The submission deadline is November 17, 2026, at 1:00 p.m., with questions due by November 9, 2026.
EVALUATION CRITERIA
Lowest overall total cost
REQUIRED DELIVERABLES
1 - Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz
REQUIRED ATTACHMENTS
7- Purchasing Affidavit
- Lobbying Certification
- Suspension and Debarment Certification
- Vendor Registration Memorandum
- Workers' Compensation Insurance
- Commercial General Liability Insurance
- Comprehensive Automobile Liability Insurance
- Submit to
- HARRISON COUNTY SCHOOLS PURCHASING OFFICE, 445 West Main Street, Clarksburg, WV 26301
- Duration
- 12 months
- Scope location
- Clarksburg, WV
Questions about this ITB
How do I respond to this ITB from Harrison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: HARRISON COUNTY SCHOOLS PURCHASING OFFICE, 445 West Main Street, Clarksburg, WV 26301. For questions, contact Melinda Stewart.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Harrison County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melinda Stewart at (304) 326-7343. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 - Bowl Pack Cereal – 1.0 oz, 2 – MJM Savory Crackers – 0.8 oz, 2 – Chef Boyardee Microwave Meals – 7.5 oz, 2 – Suncup Totally Juice Box – 4.23 oz, 1 – Fruit & Grain Bar – 1.25-1.50 oz, 2 – Fruit Cups/Applesauce Cups – 4.5 oz, 2 – Peanut Butter Cups/Packets 0.75 oz, 1 – Raisin Box / Packet – 1.5 oz. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison County School District?
All active and historical solicitations from Harrison County School District are tracked and searchable. As a school agency, Harrison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification, Vendor Registration Memorandum, Workers' Compensation Insurance, Commercial General Liability Insurance, Comprehen. Review the full document from Harrison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksburg, WV. Review the full solicitation for detailed scope requirements.
