Harbor Bay Community Development District Exterior Landscape Maintenance RFP 2022
Harbor Bay Community Development District (CDD)Special District · Tampa, FL- Due
- Jan 4, 2023
- Deadline passed
- Posted
- Nov 28, 2022
- Contract term
- 3 years
- Primary contact
- Jordan Lansford
- (813) 344-4844 ext 106
The 30-second brief
The Harbor Bay Community Development District is soliciting proposals for comprehensive exterior landscape maintenance services. The scope of work includes turfgrass management (mowing, edging, fertilization, weed/insect control), irrigation system maintenance and inspection, planting bed care, tree and shrub pruning, seasonal color installation, and mulching. The contract term is for three years with potential for three successive one-year renewals. A mandatory pre-proposal meeting was scheduled for December 5, 2022. Proposals are evaluated based on personnel and equipment, experience, understanding of scope, financial capacity, and price. Submissions are due by January 4, 2023, at the offices of Governmental Management Services, LLC in Tampa, FL.
Contractor Information Statement, Proof of permanent place of business, Proof of adequate plant/machinery/manpower, Proof of financial backing, Insurance certificates, Sample Weekly Work Journal, Sample Monthly Report
Personnel & Equipment (15 points), Experience and Capability (30 points), Understanding Scope of RFP (15 points), Financial Capacity (5 points), Price (35 points)
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Summary
The Harbor Bay Community Development District is soliciting proposals for comprehensive exterior landscape maintenance services.
The scope of work includes turfgrass management (mowing, edging, fertilization, weed/insect control), irrigation system maintenance and inspection, planting bed care, tree and shrub pruning, seasonal color installation, and mulching. The contract term is for three years with potential for three successive one-year renewals. A mandatory pre-proposal meeting was scheduled for December 5, 2022. Proposals are evaluated based on personnel and equipment, experience, understanding of scope, financial capacity, and price. Submissions are due by January 4, 2023, at the offices of Governmental Management Services, LLC in Tampa, FL.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Contractor Information Statement
- Proof of permanent place of business
- Proof of adequate plant/machinery/manpower
- Proof of financial backing
- Insurance certificates
- Sample Weekly Work Journal
- Sample Monthly Report
- Submit to
- 4648 Eagle Falls Place, Tampa, FL 33619
- Scope location
- Apollo Beach, FL
- Reported agency
- Harbor Bay Community Development District
Questions about this RFP
How do I respond to this RFP from Harbor Bay Community Development District (CDD)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 4, 2023. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 4648 Eagle Falls Place, Tampa, FL 33619. For questions, contact Jordan Lansford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harbor Bay Community Development District (CDD) in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jordan Lansford at (813) 344-4844 ext 106. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Contractor Information Statement, Proof of permanent place of business, Proof of adequate plant/machinery/manpower, Proof of financial backing, Insurance certificates, Sample Weekly Work Journal, Sample Monthly Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Personnel & Equipment (15 points), Experience and Capability (30 points), Understanding Scope of RFP (15 points), Financial Capacity (5 points), Price (35 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harbor Bay Community Development District (CDD)?
All active and historical solicitations from Harbor Bay Community Development District (CDD) are tracked and searchable. As a special district agency, Harbor Bay Community Development District (CDD) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Harbor Bay Community Development District (CDD) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Apollo Beach, FL. Review the full solicitation for detailed scope requirements.