Hanover County Public Schools - 2027 Hanover C2 Fiber Optic Cabling - Form 470 #270001533 (2027)
Hanover County Public SchoolsSchool · Ashland, VA- Due
- Jan 7, 2027
- 65 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Terri Hechler
- (804) 365-4600
The 30-second brief
Hanover County Public Schools is seeking proposals for OM3/OM4 multi-mode and single-mode fiber optic cabling, materials, and installation services between main school buildings and athletic stadiums at four high school locations (Mechanicsville High School, Atlee High School, Hanover High School, and Patrick Henry High School) in Ashland, VA, under FCC Form 470 #270001533 for E-Rate Funding Year 2027. The scope includes internal connections, cabling, 5000 feet of cable, racks, antennas, connectors, and related components, with estimated cable runs varying per site. A mandatory pre-proposal site visit is scheduled for December 1, 2026, at 9:00 AM ET, questions are due by December 2, 2026, and proposals must be submitted via email by January 7, 2027, no later than 2:00 PM ET. Vendors must hold a valid SPIN, comply with E-Rate requirements, and provide unit pricing in Excel along with Virginia SCC registration and certificate of compliance.
OM3/OM4 multi-mode and single-mode fiber optic cable, Racks, Connectors, Patch panels, Termination hardware, And installation services
E-Rate Eligible Costs (37%), Technical Compliance and Functionality (16%), Compliance with Solicitation Requirements (16%), Prior Experience (16%), Cooperative/Public Contract Availability (12%), E-Rate Ineligible Costs (3%)
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Summary
Hanover County Public Schools is seeking proposals for OM3/OM4 multi-mode and single-mode fiber optic cabling, materials, and installation services between main school buildings and athletic stadiums at four high school locations (Mechanicsville High School, Atlee High School, Hanover High School, and Patrick Henry High School) in Ashland, VA, under FCC Form 470 #270001533 for E-Rate Funding Year 2027.
The scope includes internal connections, cabling, 5000 feet of cable, racks, antennas, connectors, and related components, with estimated cable runs varying per site. A mandatory pre-proposal site visit is scheduled for December 1, 2026, at 9:00 AM ET, questions are due by December 2, 2026, and proposals must be submitted via email by January 7, 2027, no later than 2:00 PM ET. Vendors must hold a valid SPIN, comply with E-Rate requirements, and provide unit pricing in Excel along with Virginia SCC registration and certificate of compliance.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- OM3/OM4 multi-mode and single-mode fiber optic cable
- Racks
- Connectors
- Patch panels
- Termination hardware
- Installation services
REQUIRED ATTACHMENTS
8- Attachment A – VA SCC Registration
- Attachment B – Certificate of Compliance
- Attachment C – Pricing Attachment
- SPIN
- Service provider terms and conditions
- Manufacturer warranty information
- Installation warranty information
- Assumptions and/or exclusions
- Submit to
- [email protected] and [email protected]
- Scope location
- ASHLAND, VA
Questions about this RFP
How do I respond to this RFP from Hanover County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Terri Hechler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hanover County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Terri Hechler at (804) 365-4600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: OM3/OM4 multi-mode and single-mode fiber optic cable, Racks, Connectors, Patch panels, Termination hardware, And installation services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "E-Rate Eligible Costs (37%), Technical Compliance and Functionality (16%), Compliance with Solicitation Requirements (16%), Prior Experience (16%), Cooperative/Public Contract Availability (12%), E-Ra..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hanover County Public Schools?
All active and historical solicitations from Hanover County Public Schools are tracked and searchable. As a school agency, Hanover County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 7, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – VA SCC Registration, Attachment B – Certificate of Compliance, Attachment C – Pricing Attachment, SPIN, service provider terms and conditions, manufacturer warranty information, install. Review the full document from Hanover County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: ASHLAND, VA. Review the full solicitation for detailed scope requirements.