Gwinnett County Provision of File Digitalization for Sheriff's Office - IWQ #140121 (2026)
Gwinnett CountyCounty · Lawrenceville, GA- Due
- Nov 9, 2026
- 1 day left
- Posted
- Nov 2, 2026
- Duration
- 2 months
- Primary contact
- Chelsey Ward
- (770) 822-7788
The 30-second brief
The Gwinnett County Sheriff’s Office is seeking informal written quotes for the provision of file digitalization services, including approximately 293,000 paper documents, 3,500 indexing points, and an estimated 65 boxes of legacy administrative investigation records. The selected vendor will provide all labor, equipment, supplies, supervision, secure facilities, and processing to inventory, prepare, scan, apply OCR for text searchability, create electronic case folders, and deliver encrypted USB drives along with a CJIS-compliant platform. Work requires strict chain of custody, CJIS and SOC 2 compliance, physical access controls, and secure data destruction upon completion. Quotes are due by November 9, 2026, at 3:00 P.M., with questions due by November 4, 2026. All work and invoicing must be completed by December 31, 2026.
Provision of File Digitalization, 293, 000 paper documents, 3, 500 indexing points, 65 boxes of records
Lowest responsive and responsible Quote, delivery ARO
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Summary
The Gwinnett County Sheriff’s Office is seeking informal written quotes for the provision of file digitalization services, including approximately 293,000 paper documents, 3,500 indexing points, and an estimated 65 boxes of legacy administrative investigation records.
The selected vendor will provide all labor, equipment, supplies, supervision, secure facilities, and processing to inventory, prepare, scan, apply OCR for text searchability, create electronic case folders, and deliver encrypted USB drives along with a CJIS-compliant platform. Work requires strict chain of custody, CJIS and SOC 2 compliance, physical access controls, and secure data destruction upon completion. Quotes are due by November 9, 2026, at 3:00 P.M., with questions due by November 4, 2026. All work and invoicing must be completed by December 31, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible Quote, delivery ARO
REQUIRED DELIVERABLES
6- Provision of File Digitalization
- 293
- 000 paper documents
- 3
- 500 indexing points
- 65 boxes of records
REQUIRED ATTACHMENTS
5- Quote Schedule
- Page 4
- References
- Page 5
- Contractor Affidavit and Agreement
- Submit to
- [email protected]
- Scope location
- Lawrenceville, GA
Questions about this QUOTE
How do I respond to this Quote from Gwinnett County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Chelsey Ward.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Gwinnett County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsey Ward at (770) 822-7788. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provision of File Digitalization, 293, 000 paper documents, 3, 500 indexing points, 65 boxes of records. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Quote, delivery ARO" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gwinnett County?
All active and historical solicitations from Gwinnett County are tracked and searchable. As a county agency, Gwinnett County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Schedule, Page 4, References, Page 5, Contractor Affidavit and Agreement. Review the full document from Gwinnett County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrenceville, GA. Review the full solicitation for detailed scope requirements.