Graves County School District - Wide Area Network (WAN) Connectivity RFP 2026
Graves County School DistrictSchool · Mayfield, KY- Due
- Dec 7, 2026
- 34 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Jack Smith
- (270) 328-1557
The 30-second brief
The Graves County School District is requesting proposals for a high-speed Wide Area Network (WAN) solution that is E-Rate Category 1 eligible, connecting Graves County High School to six outlying campuses including Fancy Farm Elementary, Farmington Elementary, Sedalia Elementary, Symsonia Elementary, Wingo Elementary, and Mayfield Youth Development Center. The WAN will provide reliable and secure transmission of data, voice, and video via leased dark fiber, leased lit fiber, or other high-speed technology with a minimum 10 Gbps connection and capability to upgrade to 40 Gbps. Proposals are due by December 7, 2026, at 3:00 PM Central, with questions due by November 19, 2026. Required services include 12 fiber strands for dark fiber solutions or 2 connections for lit fiber solutions across 7 entities in Mayfield, Kentucky.
Leased Dark Fiber (12 Fiber Strands), Leased Lit Fiber (2 Each)
Cost of eligible products and services (primary factor), technical evaluation based on ability to deliver in a timely manner, vendor reputation and past performance with similar projects, service and support resources, knowledge of and experience with USF policies and procedures
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Summary
The Graves County School District is requesting proposals for a high-speed Wide Area Network (WAN) solution that is E-Rate Category 1 eligible, connecting Graves County High School to six outlying campuses including Fancy Farm Elementary, Farmington Elementary, Sedalia Elementary, Symsonia Elementary, Wingo Elementary, and Mayfield Youth Development Center.
The WAN will provide reliable and secure transmission of data, voice, and video via leased dark fiber, leased lit fiber, or other high-speed technology with a minimum 10 Gbps connection and capability to upgrade to 40 Gbps. Proposals are due by December 7, 2026, at 3:00 PM Central, with questions due by November 19, 2026. Required services include 12 fiber strands for dark fiber solutions or 2 connections for lit fiber solutions across 7 entities in Mayfield, Kentucky.
EVALUATION CRITERIA
Cost of eligible products and services (primary factor), technical evaluation based on ability to deliver in a timely manner, vendor reputation and past performance with similar projects, service and support resources, knowledge of and experience with USF policies and procedures
REQUIRED DELIVERABLES
Leased Dark Fiber (12 Fiber Strands), Leased Lit Fiber (2 Each)
REQUIRED ATTACHMENTS
5- Cover Letter
- References
- Project Approach / Technical Proposal
- Costs
- Sample Contract
- Submit to
- Graves Board of Education, WAN Connectivity RFP, 2290 St Rt 121 North, Mayfield, KY 42066
- Duration
- 60 months
- Scope location
- Mayfield, KY
Questions about this RFP
How do I respond to this RFP from Graves County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Graves Board of Education, WAN Connectivity RFP, 2290 St Rt 121 North, Mayfield, KY 42066. For questions, contact Jack Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Graves County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jack Smith at (270) 328-1557. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Leased Dark Fiber (12 Fiber Strands), Leased Lit Fiber (2 Each). Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible products and services (primary factor), technical evaluation based on ability to deliver in a timely manner, vendor reputation and past performance with similar projects, service and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Graves County School District?
All active and historical solicitations from Graves County School District are tracked and searchable. As a school agency, Graves County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, References, Project Approach / Technical Proposal, Costs, Sample Contract. Review the full document from Graves County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mayfield, KY. Review the full solicitation for detailed scope requirements.