Grand County AI Pilot Project RFQ 2026
Grand CountyCounty · Grand County, CO- Due
- Apr 2, 2026
- Deadline passed
- Posted
- Feb 26, 2026
- Contract term
- 1 year
- Primary contact
- Thomas Johnson
- (970) 725-3042
The 30-second brief
Grand County is soliciting statements of qualifications from experienced and qualified solution providers for a 12-month pilot project implementing an AI solution designed to facilitate public meeting research and enhance information accessibility for selected Grand County meetings. The project aims to prove out a conversational AI framework, validate its accuracy and efficiency, and ensure its ability to incorporate additional data sources.
PDF formatted qualifications document
Technical Competence: 40%, Past Performance: 30%, Staff Capacity: 20%, Location/Availability: 10%
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Summary
Grand County is soliciting statements of qualifications from experienced and qualified solution providers for a 12-month pilot project implementing an AI solution designed to facilitate public meeting research and enhance information accessibility for selected Grand County meetings.
The project aims to prove out a conversational AI framework, validate its accuracy and efficiency, and ensure its ability to incorporate additional data sources.
EVALUATION CRITERIA
4- Technical Competence: 40%
- Past Performance: 30%
- Staff Capacity: 20%
- Location/Availability: 10%
REQUIRED DELIVERABLES
PDF formatted qualifications document
REQUIRED ATTACHMENTS
4- Company profile
- Key personnel biographies and rates
- Portfolio of comparable projects
- Minimum of three references from comparable governmental clients
- Scope location
- Grand County, Colorado
Questions about this RFQ
How do I respond to this RFQ from Grand County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Thomas Johnson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Grand County in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Thomas Johnson at (970) 725-3042. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: PDF formatted qualifications document. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Competence: 40%, Past Performance: 30%, Staff Capacity: 20%, Location/Availability: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grand County?
All active and historical solicitations from Grand County are tracked and searchable. As a county agency, Grand County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company profile, key personnel biographies and rates, portfolio of comparable projects, minimum of three references from comparable governmental clients. Review the full document from Grand County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand County, Colorado. Review the full solicitation for detailed scope requirements.