Grambling State University - (50) Heat Pump Fan Coil Units - IFB 50018-270008 (2026)
Grambling State UniversityHigher Ed · Grambling, LA- Due
- Nov 5, 2026
- 8 days left
- Posted
- Oct 15, 2026
- Duration
- 12 months
- Primary contact
- Erin Walker
- (318) 274-3280
The 30-second brief
Grambling State University is seeking competitive bids from qualified vendors to furnish and deliver fifty (50) new Cool-Pak vertical packaged terminal heat pump fan coil units (First Company model EHE18205D00A000F or approved equal) for use in the University's Residential Hall Buildings located in Grambling, Louisiana. Specifications include 18,000 BTUH cooling capacity, 208/240V single-phase 60Hz electrical requirements, 4.5 kW electric heat at 240V / 3.38 kW at 208V, R454B refrigerant, and Cabinet Size A chassis-only configuration. The scope is for purchase and delivery only; installation and removal of existing units are excluded. Submission deadline is November 5, 2026, by 2:00 PM CST via email to [email protected], with a public Zoom bid opening at 2:05 PM CST (Meeting ID: 826 2413 0013, Password: 172239). Written inquiries regarding specifications must be received by October 22, 2026. A bid bond of 5% is required for projects over $25,000, and a performance bond may apply upon award.
50 new Heat Pump Fan Coil Units, First Company Model EHE18205D00A000F or Approved Equal, 18000 BTUH, Manufacturer specification sheets
Price
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Summary
Grambling State University is seeking competitive bids from qualified vendors to furnish and deliver fifty (50) new Cool-Pak vertical packaged terminal heat pump fan coil units (First Company model EHE18205D00A000F or approved equal) for use in the University's Residential Hall Buildings located in Grambling, Louisiana.
Specifications include 18,000 BTUH cooling capacity, 208/240V single-phase 60Hz electrical requirements, 4.5 kW electric heat at 240V / 3.38 kW at 208V, R454B refrigerant, and Cabinet Size A chassis-only configuration. The scope is for purchase and delivery only; installation and removal of existing units are excluded. Submission deadline is November 5, 2026, by 2:00 PM CST via email to [email protected], with a public Zoom bid opening at 2:05 PM CST (Meeting ID: 826 2413 0013, Password: 172239). Written inquiries regarding specifications must be received by October 22, 2026. A bid bond of 5% is required for projects over $25,000, and a performance bond may apply upon award.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
4- 50 new Heat Pump Fan Coil Units
- First Company Model EHE18205D00A000F or Approved Equal
- 18000 BTUH
- Manufacturer specification sheets
REQUIRED ATTACHMENTS
6- Bid bond
- W-9
- Certificate of insurance
- Certification statement
- Bid form
- Illustrative materials
- Submit to
- [email protected]
- Scope location
- Grambling, LA
Questions about this BID
How do I respond to this Bid from Grambling State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Erin Walker.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Grambling State University in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Walker at (318) 274-3280. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 50 new Heat Pump Fan Coil Units, First Company Model EHE18205D00A000F or Approved Equal, 18000 BTUH, Manufacturer specification sheets. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grambling State University?
All active and historical solicitations from Grambling State University are tracked and searchable. As a higher ed agency, Grambling State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, W-9, certificate of insurance, certification statement, bid form, illustrative materials. Review the full document from Grambling State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grambling, LA. Review the full solicitation for detailed scope requirements.