State of Louisiana Grambling State University IT Managed Services RFP 2026 - 50018-270007
Grambling State UniversityHigher Ed · Grambling, LA- Due
- Nov 10, 2026
- 13 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Erin Walker
- (318) 274-3280
The 30-second brief
Grambling State University seeks proposals for Information Technology Managed Services to support its enterprise systems, cybersecurity, and end user functionality under solicitation number 50018-270007. The scope includes Ellucian Banner ERP support across Student Services, Finance, HR, and Financial Aid modules, DegreeWorks, database administration, application management, 24x7x365 monitoring, ticket management, and dedicated programmer analyst resources. The initial contract term is 12 months with options to extend up to 48 months, not to exceed a total of 60 months and a maximum available budget of $462,000 for the initial term. Proposals are due by November 10, 2026, at 2:00 PM CST, with questions due by October 20, 2026, at 8:00 AM CST. Evaluation criteria include technical factors, cost, and Veteran and Hudson Initiative small entrepreneurship participation.
Information Technology Managed Services, Ellucian Banner ERP support, Student Services, Finance, HR, Financial Aid, DegreeWorks administration, Database and application management, 24x7x365 application monitoring, Service delivery management
Company Background and Experience (15), Approach and Methodology (30), Staff Qualifications (18), Cost (25), Veteran and Hudson Initiative (12)
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Summary
Grambling State University seeks proposals for Information Technology Managed Services to support its enterprise systems, cybersecurity, and end user functionality under solicitation number 50018-270007.
The scope includes Ellucian Banner ERP support across Student Services, Finance, HR, and Financial Aid modules, DegreeWorks, database administration, application management, 24x7x365 monitoring, ticket management, and dedicated programmer analyst resources. The initial contract term is 12 months with options to extend up to 48 months, not to exceed a total of 60 months and a maximum available budget of $462,000 for the initial term. Proposals are due by November 10, 2026, at 2:00 PM CST, with questions due by October 20, 2026, at 8:00 AM CST. Evaluation criteria include technical factors, cost, and Veteran and Hudson Initiative small entrepreneurship participation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Information Technology Managed Services
- Ellucian Banner ERP support
- Student Services
- Finance
- HR
- Financial Aid
- DegreeWorks administration
- Database and application management
- 24x7x365 application monitoring
- Service delivery management
REQUIRED ATTACHMENTS
5- Attachment H Proposal
- Technical Proposal
- Financial Proposal
- Proposed Modifications to Sample Contract
- Redacted copy of Proposal
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Grambling, LA
- Projected sq ft
- 2,000,000 sq ft
Questions about this RFP
How do I respond to this RFP from Grambling State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Erin Walker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grambling State University in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Walker at (318) 274-3280. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Delivery Manager, Programmer Analyst, Functional Module Support SME. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Information Technology Managed Services, Ellucian Banner ERP support, Student Services, Finance, HR, Financial Aid, DegreeWorks administration, Database and application management, 24x7x365 application monitoring, Service delivery management. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background and Experience (15), Approach and Methodology (30), Staff Qualifications (18), Cost (25), Veteran and Hudson Initiative (12)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grambling State University?
All active and historical solicitations from Grambling State University are tracked and searchable. As a higher ed agency, Grambling State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment H Proposal, Technical Proposal, Financial Proposal, Proposed Modifications to Sample Contract, Redacted copy of Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Grambling State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grambling, LA. The total projected area is 2000000 sq ft. Review the full solicitation for detailed scope requirements.