Gilpin County Community Center Recreation Management Software RFP 2026
Gilpin CountyCounty · Gilpin County, CO- Due
- May 8, 2026
- Deadline passed
The 30-second brief
Gilpin County is soliciting proposals for a fully hosted, complete Recreation Management Software (RMS) solution. The system must support recreation program administration, online and in-person registration, facility scheduling, membership management, payment processing, and reporting. Required features include an unlimited user license and access to a sandbox environment for evaluation. The County seeks a customizable solution to enhance customer service for its community center operations. Bids are due by May 8, 2026, at 5:00 PM.
Recreation management software, Sandbox environment, Reporting modules
Functional capabilities, sandbox evaluation
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Summary
Gilpin County is soliciting proposals for a fully hosted, complete Recreation Management Software (RMS) solution.
The system must support recreation program administration, online and in-person registration, facility scheduling, membership management, payment processing, and reporting. Required features include an unlimited user license and access to a sandbox environment for evaluation. The County seeks a customizable solution to enhance customer service for its community center operations. Bids are due by May 8, 2026, at 5:00 PM.
EVALUATION CRITERIA
Functional capabilities, sandbox evaluation
REQUIRED DELIVERABLES
3- Recreation management software
- Sandbox environment
- Reporting modules
- Scope location
- Gilpin County, CO
Questions about this RFP
How do I respond to this RFP from Gilpin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gilpin County in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Recreation management software, Sandbox environment, Reporting modules. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional capabilities, sandbox evaluation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gilpin County?
All active and historical solicitations from Gilpin County are tracked and searchable. As a county agency, Gilpin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Gilpin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gilpin County, CO. Review the full solicitation for detailed scope requirements.