Gilpin County Community Center Recreation Management Software RFP 2026
Gilpin CountyCounty · Gilpin County, CO- Due
- May 8, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 3 years
- Primary contact
- Joline Logan
- (303) 555-1212
The 30-second brief
Gilpin County seeks proposals for a fully hosted, customizable recreation management software solution to manage programs, registrations, facility scheduling, memberships, and payments, with a deadline of May 8, 2026.
Recreation Management Software, Training, Project management, Implementation plan, Support, Hosting, Security documentation
Cost, Understanding of the project and / or services required, Years in business / experience / history working with government, Methodology / functionality / service or project plan, Management plan / administration, Preference for minority and women owned businesses / labor surplus area firms
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Summary
Gilpin County seeks proposals for a fully hosted, customizable recreation management software solution to manage programs, registrations, facility scheduling, memberships, and payments, with a deadline of May 8, 2026.
EVALUATION CRITERIA
Cost, Understanding of the project and / or services required, Years in business / experience / history working with government, Methodology / functionality / service or project plan, Management plan / administration, Preference for minority and women owned businesses / labor surplus area firms
REQUIRED DELIVERABLES
7- Recreation Management Software
- Training
- Project management
- Implementation plan
- Support
- Hosting
- Security documentation
REQUIRED ATTACHMENTS
Descriptive Pages and Brochures
REQUIRED STAFFING
4Questions about this RFP
How do I respond to this RFP from Gilpin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Joline Logan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gilpin County in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joline Logan at (303) 555-1212. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Senior Project Manager, Project Manager, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Recreation Management Software, Training, Project management, Implementation plan, Support, Hosting, Security documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Understanding of the project and / or services required, Years in business / experience / history working with government, Methodology / functionality / service or project plan, Management plan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gilpin County?
All active and historical solicitations from Gilpin County are tracked and searchable. As a county agency, Gilpin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Descriptive Pages and Brochures. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Gilpin County for the complete list.