Geary County Schools Food Service Management RFP 2026-2027
Geary County Schools Unified School District 475School · Junction City, KS- Posted
- Dec 1, 2025
- Primary contact
- Karl DeArmond
- (785) 717-4070
The 30-second brief
This RFP seeks proposals from qualified vendors to manage the school food service program for USD 475 Geary County Schools for the 2026-2027 school year, utilizing a fixed-fee pricing structure. It includes various exhibits detailing sponsor profiles, menus, purchasing specifications, participation data, price schedules, selection criteria, cost divisions, responsibilities, and sponsor policies.
21-day cycle menu, Cost estimates, Menus and price per meal for SFSP and CACFP (if applicable), Proposals for auxiliary businesses, Plans to increase participation, Plans to implement local foods.
Received by date/time required, Compliance with Federal requirements, Adequacy of Performance Security, Fee submitted for all programs requested, Menus submitted for all programs requested, Bid guarantee submitted with proposal, Qualifications/ Experience of Management Team, Performance based on client references/past performance, Miscellaneous Contractor Proposals, Food Service Management Company Fees, Personnel Staffing Plans, Quality of Food Service, Plans to increase participation, Plans to implement local foods into menus.
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Summary
This RFP seeks proposals from qualified vendors to manage the school food service program for USD 475 Geary County Schools for the 2026-2027 school year, utilizing a fixed-fee pricing structure.
It includes various exhibits detailing sponsor profiles, menus, purchasing specifications, participation data, price schedules, selection criteria, cost divisions, responsibilities, and sponsor policies.
EVALUATION CRITERIA
14- Received by date/time required
- Compliance with Federal requirements
- Adequacy of Performance Security
- Fee submitted for all programs requested
- Menus submitted for all programs requested
- Bid guarantee submitted with proposal
- Qualifications/ Experience of Management Team
- Performance based on client references/past performance
- Miscellaneous Contractor Proposals
- Food Service Management Company Fees
- Personnel Staffing Plans
- Quality of Food Service
- Plans to increase participation
- Plans to implement local foods into menus
REQUIRED DELIVERABLES
21-day cycle menu, Cost estimates, Menus and price per meal for SFSP and CACFP (if applicable), Proposals for auxiliary businesses, Plans to increase participation, Plans to implement local foods.
REQUIRED ATTACHMENTS
15- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Exhibit G
- Exhibit H
- Exhibit I
- Exhibit J
- Exhibit L
- Exhibit N
- Exhibit O
- Exhibit P
- Exhibit Q
REQUIRED STAFFING
3- Scope location
- Junction City, Kansas
- Reported agency
- USD 475 Geary County Schools
Questions about this RFP
How do I respond to this RFP from Geary County Schools Unified School District 475?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Karl DeArmond.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Geary County Schools Unified School District 475 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karl DeArmond at (785) 717-4070. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Bookkeeper / Secretarial, Driver (meal delivery), Other (indicate staff). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: 21-day cycle menu, Cost estimates, Menus and price per meal for SFSP and CACFP (if applicable), Proposals for auxiliary businesses, Plans to increase participation, Plans to implement local foods.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Received by date/time required, Compliance with Federal requirements, Adequacy of Performance Security, Fee submitted for all programs requested, Menus submitted for all programs requested, Bid guaran..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Geary County Schools Unified School District 475?
All active and historical solicitations from Geary County Schools Unified School District 475 are tracked and searchable. As a school agency, Geary County Schools Unified School District 475 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I, Exhibit J, Exhibit L, Exhibit N, Exhibit O, Exhibit P, Exhibit Q. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Geary County Schools Unified School District 475 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Junction City, Kansas. Review the full solicitation for detailed scope requirements.