Food Concession Product Supply for City of O’Fallon Indoor and Outdoor Facilities - RFP #26-045
City of O'FallonCity · O'Fallon, MO- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 26, 2026
- Contract term
- 3 years
- Primary contact
- Garrett O’Mara
- (636) 379-5527
The 30-second brief
The City of O’Fallon, Missouri is seeking competitive proposals under RFP #26-045 to establish a reliable, cost-effective supply chain for food concession product supply for indoor and outdoor facilities, including Ozzie Smith Sports Complex, Alligator’s Creek Aquatic Center, Renaud Center, Sports Park, and Mobile Concessions Trailer. Required primary product categories include frozen food products (hotdogs, hamburgers, pretzels, buns), pre-packaged food products (candy, chips, popcorn), packaging and supplies (serving trays, napkins, food wrappers, cups, utensils), and equipment (hotdog rollers, pretzel warmers, cheese warmers). The initial contract term is for three years (2027, 2028, 2029) with an option to renew for two additional one-year periods. Estimated annual gross sales exceed $300,000. Proposals are due by September 23, 2026, at 12:00 P.M. CDT, with questions due by September 8, 2026. Bidders must provide references, a product catalog and pricing sheet, quality and safety standards documentation, logistics and fulfillment details, and renewal pricing.
Frozen Food Products, Pre-Packaged Food Products, Packaging & Supplies, Equipment
Proposed items listed in the scope of services, Cost, Adherence to the requested information specifications, thoroughness of the proposal, as well as the overall format of the presentation
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Summary
The City of O’Fallon, Missouri is seeking competitive proposals under RFP #26-045 to establish a reliable, cost-effective supply chain for food concession product supply for indoor and outdoor facilities, including Ozzie Smith Sports Complex, Alligator’s Creek Aquatic Center, Renaud Center, Sports Park, and Mobile Concessions Trailer.
Required primary product categories include frozen food products (hotdogs, hamburgers, pretzels, buns), pre-packaged food products (candy, chips, popcorn), packaging and supplies (serving trays, napkins, food wrappers, cups, utensils), and equipment (hotdog rollers, pretzel warmers, cheese warmers). The initial contract term is for three years (2027, 2028, 2029) with an option to renew for two additional one-year periods. Estimated annual gross sales exceed $300,000. Proposals are due by September 23, 2026, at 12:00 P.M. CDT, with questions due by September 8, 2026. Bidders must provide references, a product catalog and pricing sheet, quality and safety standards documentation, logistics and fulfillment details, and renewal pricing.
EVALUATION CRITERIA
5- Proposed items listed in the scope of services
- Cost
- Adherence to the requested information specifications
- Thoroughness of the proposal
- As well as the overall format of the presentation
REQUIRED DELIVERABLES
4- Frozen Food Products
- Pre-Packaged Food Products
- Packaging & Supplies
- Equipment
REQUIRED ATTACHMENTS
8- Proposal Form
- Worker Eligibility Verification Affidavit
- Current contract/agreement sample
- References
- Product Catalog & Pricing Sheet
- Quality & safety standards documentation
- Logistics & fulfillment description
- Renewal percentage increases/decreases
- Submit to
- Purchasing Office, 100 North Main Street; O’Fallon, Missouri 63366
- Duration
- 60 months
- Scope location
- O’Fallon, MO
- Reported agency
- City of O’Fallon
Questions about this RFP
How do I respond to this RFP from City of O'Fallon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, 100 North Main Street; O’Fallon, Missouri 63366. For questions, contact Garrett O’Mara.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of O'Fallon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Garrett O’Mara at (636) 379-5527. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Frozen Food Products, Pre-Packaged Food Products, Packaging & Supplies, Equipment. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed items listed in the scope of services, Cost, Adherence to the requested information specifications, thoroughness of the proposal, as well as the overall format of the presentation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of O'Fallon?
All active and historical solicitations from City of O'Fallon are tracked and searchable. As a city agency, City of O'Fallon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Worker Eligibility Verification Affidavit, current contract/agreement sample, references, Product Catalog & Pricing Sheet, quality & safety standards documentation, logistics & fulfillm. Review the full document from City of O'Fallon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O’Fallon, MO. Review the full solicitation for detailed scope requirements.