Fairfield County On-Call HVAC Repairs and Services Fixed Price Bid IFB 20260512
Fairfield CountyCounty · Fairfield County, SC- Due
- Jun 23, 2026
- Deadline passed
- Posted
- May 15, 2026
- Contract term
- 2 years
- Primary contact
- Timika Beaver
- (803) 815-4042
The 30-second brief
Fairfield County is soliciting fixed-price bids for on-call HVAC repairs and maintenance services across approximately 28 county buildings and parks. The initial two-year contract includes options to renew through fiscal year 2030-2031.
One (1) Original Signed and One (1) USB Electronic bid, Vendor Application, W9, Business Registration Application, Certificate of Familiarity and Non-Collusion
Responsive and responsible offeror meeting county standards
Hear what Fairfield County plans next before it's posted.
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Summary
Fairfield County is soliciting fixed-price bids for on-call HVAC repairs and maintenance services across approximately 28 county buildings and parks. The initial two-year contract includes options to renew through fiscal year 2030-2031.
EVALUATION CRITERIA
Responsive and responsible offeror meeting county standards
REQUIRED DELIVERABLES
5- One (1) Original Signed and One (1) USB Electronic bid
- Vendor Application
- W9
- Business Registration Application
- Certificate of Familiarity and Non-Collusion
REQUIRED ATTACHMENTS
4- Attachment I: Fairfield County Vendor Application and W9
- Attachment II: Fairfield County Business Registration Application
- Attachment III: Certificate of Familiarity and Non-Collusion
- Exhibit A: Locations & Units
REQUIRED STAFFING
HVAC Technician, Supervisor
- Submit to
- Fairfield County Administration Building, Conference Room, 2nd Floor, 250 N Walnut Street, Winnsboro, SC 29180
- Scope location
- Winnsboro, SC
Questions about this IFB
How do I respond to this IFB from Fairfield County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fairfield County Administration Building, Conference Room, 2nd Floor, 250 N Walnut Street, Winnsboro, SC 29180. For questions, contact Timika Beaver.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Fairfield County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timika Beaver at (803) 815-4042. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Technician, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) Original Signed and One (1) USB Electronic bid, Vendor Application, W9, Business Registration Application, Certificate of Familiarity and Non-Collusion. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsive and responsible offeror meeting county standards" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairfield County?
All active and historical solicitations from Fairfield County are tracked and searchable. As a county agency, Fairfield County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment I: Fairfield County Vendor Application and W9, Attachment II: Fairfield County Business Registration Application, Attachment III: Certificate of Familiarity and Non-Collusion, Exhibit A: Lo. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fairfield County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winnsboro, SC. Review the full solicitation for detailed scope requirements.