Everman Independent School District - Gary T. Balch Baseball Field LED Sports Lighting Retrofit - 2026
Everman Independent School DistrictSchool · Fort Worth, TX- Due
- Nov 19, 2026
- 13 days left
- Duration
- 120 months
- Primary contact
- Logan Jones
- (817) 568-3500
The 30-second brief
Everman Independent School District requests competitive sealed proposals for a turnkey LED sports-lighting retrofit at Gary T. Balch Baseball Field, located at 1000 South Race Street, Everman, TX 76140. The scope includes removal and disposal of existing HID fixtures and crossarms, installation of new crossarms, commercial-grade outdoor LED fixtures, mobile/web-compatible lighting controls with 10-year support, wiring, electrical work, aiming, and commissioning, while retaining existing light poles. The project requires a minimum average horizontal illumination of 50 foot-candles infield and 30 foot-candles outfield. The estimated construction budget is $175,000 to $225,000, with a required final completion date of February 1, 2027. A mandatory pre-proposal meeting and site inspection is scheduled for November 10, 2026, at 11:00 a.m. CST at the field. Written questions are due by November 13, 2026, at 11:00 a.m. CST, and sealed proposals are due by November 19, 2026, at 2:00 p.m. CST. Selection will be based on published best-value criteria.
Proposal Price / Total Cost to District (40%), Technical Solution and Ability to Meet District Needs (25%), Warranty, Service and Long-Term Support (15%), Experience, Qualifications and Past Performance (10%), Project Schedule and Completion Plan (10%)
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Summary
Everman Independent School District requests competitive sealed proposals for a turnkey LED sports-lighting retrofit at Gary T. Balch Baseball Field, located at 1000 South Race Street, Everman, TX 76140.
The scope includes removal and disposal of existing HID fixtures and crossarms, installation of new crossarms, commercial-grade outdoor LED fixtures, mobile/web-compatible lighting controls with 10-year support, wiring, electrical work, aiming, and commissioning, while retaining existing light poles. The project requires a minimum average horizontal illumination of 50 foot-candles infield and 30 foot-candles outfield. The estimated construction budget is $175,000 to $225,000, with a required final completion date of February 1, 2027. A mandatory pre-proposal meeting and site inspection is scheduled for November 10, 2026, at 11:00 a.m. CST at the field. Written questions are due by November 13, 2026, at 11:00 a.m. CST, and sealed proposals are due by November 19, 2026, at 2:00 p.m. CST. Selection will be based on published best-value criteria.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Proposal Price Form – Attachment A
- Questionnaire – Attachment B
- Required District Forms – Attachment C
- Vendor Packet 2026
- W9
- Everman ISD Sales Tax Exemption Certificate
- Required District certifications
- Disclosures
- Evidence of ability to provide required insurance and bonds
- Submit to
- Mr. Logan Jones, Everman Independent School District, 8909 Forum Way, Fort Worth, TX 76140
- Scope location
- Everman, TX
Questions about this RFP
How do I respond to this RFP from Everman Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mr. Logan Jones, Everman Independent School District, 8909 Forum Way, Fort Worth, TX 76140. For questions, contact Logan Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Everman Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Jones at (817) 568-3500. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Price / Total Cost to District (40%), Technical Solution and Ability to Meet District Needs (25%), Warranty, Service and Long-Term Support (15%), Experience, Qualifications and Past Performan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Everman Independent School District?
All active and historical solicitations from Everman Independent School District are tracked and searchable. As a school agency, Everman Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 120 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Price Form – Attachment A, Questionnaire – Attachment B, Required District Forms – Attachment C, Vendor Packet 2026, W9, Everman ISD Sales Tax Exemption Certificate, Required District certifi. Review the full document from Everman Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Everman, TX. Review the full solicitation for detailed scope requirements.