Essex Westford School District RFP for Districtwide Fundraising Services 2026
Essex-Westford Educational Community Unified SchooSchool · Essex Junction, VT- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 1 year
- Primary contact
- Devin Wendel
- (802) 857-7012
The 30-second brief
The Essex Westford School District (EWSD) is seeking proposals from qualified vendors and platforms to provide comprehensive fundraising services across 9 schools serving approximately 4,000+ students. The scope of services includes online and digital fundraising platforms like peer-to-peer crowdfunding and donation portals, product-based fundraising programs such as spirit wear and food items, and event-based fundraising support including auctions, fun runs, and raffles. Vendors must support secure online payment processing, fund tracking, reporting, customer service, and full compliance with student data privacy requirements including FERPA. Proposals are due by September 11, 2026, at 2:00 PM Eastern Time, with an anticipated contract start date of November 1, 2026 for a one-year term with renewal options.
Ease of use for students, families, and staff 30%, Cost to District / Revenue share to families 25%, Range of fundraising options offered 20%, Vendor experience with school districts (VT or similar) 15%, Technology & reporting (fund tracking, participation data) 10%
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Summary
The Essex Westford School District (EWSD) is seeking proposals from qualified vendors and platforms to provide comprehensive fundraising services across 9 schools serving approximately 4,000+ students.
The scope of services includes online and digital fundraising platforms like peer-to-peer crowdfunding and donation portals, product-based fundraising programs such as spirit wear and food items, and event-based fundraising support including auctions, fun runs, and raffles. Vendors must support secure online payment processing, fund tracking, reporting, customer service, and full compliance with student data privacy requirements including FERPA. Proposals are due by September 11, 2026, at 2:00 PM Eastern Time, with an anticipated contract start date of November 1, 2026 for a one-year term with renewal options.
EVALUATION CRITERIA
7- Ease of use for students
- Families
- Staff 30%
- Cost to District / Revenue share to families 25%
- Range of fundraising options offered 20%
- Vendor experience with school districts (VT or similar) 15%
- Technology & reporting (fund tracking, participation data) 10%
REQUIRED ATTACHMENTS
4- Completed Cover/Title Page
- W-9
- Certificate of insurance/liability coverage
- Sample contract or terms of service for District review
- Submit to
- [email protected]
- Scope location
- Essex Junction, VT
- Reported agency
- Essex Westford School District
Questions about this RFP
How do I respond to this RFP from Essex-Westford Educational Community Unified Schoo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Devin Wendel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essex-Westford Educational Community Unified Schoo in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Devin Wendel at (802) 857-7012. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ease of use for students, families, and staff 30%, Cost to District / Revenue share to families 25%, Range of fundraising options offered 20%, Vendor experience with school districts (VT or similar) 1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essex-Westford Educational Community Unified Schoo?
All active and historical solicitations from Essex-Westford Educational Community Unified Schoo are tracked and searchable. As a school agency, Essex-Westford Educational Community Unified Schoo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Cover/Title Page, W-9, Certificate of insurance/liability coverage, Sample contract or terms of service for District review. Review the full document from Essex-Westford Educational Community Unified Schoo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Essex Junction, VT. Review the full solicitation for detailed scope requirements.