Ellis County Washed Pea Gravel Purchase and Delivery, RFB-2026-009, 2026
Ellis CountyCounty · Waxahachie, TX- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Kim Davis
The 30-second brief
Ellis County is seeking sealed bids to establish a term contract for the purchase and delivery of various types of Washed Pea Gravel. The material will be used for road construction, paving, maintenance, and various infrastructure projects. Bids are requested for 1/2 inch and 3/8 inch washed pea gravel meeting TxDOT standard specifications, with pickup options and delivery to precincts in Palmer, Ennis, Italy, Maypearl, and Midlothian, Texas. The submission deadline is October 1, 2026, at 2:00 PM CT, with a question deadline of September 16, 2026. Required submissions include proof of insurance, a completed Conflict of Interest Questionnaire (Form CIQ), Form 1295, W-9, and quality control sieve analysis or producer data sheets.
Washed Pea Gravel - 1/2 inch (half inch), Washed Pea Gravel - 3/8 inch (three eighths inch), Rate of Demmurrange, Minimum Order Surcharge / Freight Fee, Mileage Rate Surcharge, Ellis County Percent Discount for items not listed
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County, Best value for the County, Vendor's past performance record with Ellis County, Vendor's safety record, Ellis County's evaluation of the vendor's ability
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Summary
Ellis County is seeking sealed bids to establish a term contract for the purchase and delivery of various types of Washed Pea Gravel.
The material will be used for road construction, paving, maintenance, and various infrastructure projects. Bids are requested for 1/2 inch and 3/8 inch washed pea gravel meeting TxDOT standard specifications, with pickup options and delivery to precincts in Palmer, Ennis, Italy, Maypearl, and Midlothian, Texas. The submission deadline is October 1, 2026, at 2:00 PM CT, with a question deadline of September 16, 2026. Required submissions include proof of insurance, a completed Conflict of Interest Questionnaire (Form CIQ), Form 1295, W-9, and quality control sieve analysis or producer data sheets.
EVALUATION CRITERIA
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County, Best value for the County, Vendor's past performance record with Ellis County, Vendor's safety record, Ellis County's evaluation of the vendor's ability
REQUIRED DELIVERABLES
6- Washed Pea Gravel - 1/2 inch (half inch)
- Washed Pea Gravel - 3/8 inch (three eighths inch)
- Rate of Demmurrange
- Minimum Order Surcharge / Freight Fee
- Mileage Rate Surcharge
- Ellis County Percent Discount for items not listed
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- Completed Conflict of Interest Questionnaire
- Completed Certificate of Interested Parties 1295 Form
- W9 Form
- Quality Control Sieve Analysis/ Producer Data sheet
- Producer Data sheet - Material Test Report
- Submit to
- https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=145&SourceType=2
- Duration
- 60 months
- Scope location
- Ellis County, TX
Questions about this BID
How do I respond to this Bid from Ellis County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=145&SourceType=2. For questions, contact Kim Davis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ellis County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Davis. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Washed Pea Gravel - 1/2 inch (half inch), Washed Pea Gravel - 3/8 inch (three eighths inch), Rate of Demmurrange, Minimum Order Surcharge / Freight Fee, Mileage Rate Surcharge, Ellis County Percent Discount for items not listed. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant cri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ellis County?
All active and historical solicitations from Ellis County are tracked and searchable. As a county agency, Ellis County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Completed Conflict of Interest Questionnaire, Completed Certificate of Interested Parties 1295 Form, W9 Form, Quality Control Sieve Analysis/ Producer Data sheet, Producer Da. Review the full document from Ellis County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellis County, TX. Review the full solicitation for detailed scope requirements.