Ellis County - Cold Mix & Patching Materials - Request for Bid 2026-011 - 2026
Ellis CountyCounty · Waxahachie, TX- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
The 30-second brief
Ellis County is seeking sealed bids to establish an annual term contract for the purchase and delivery of Cold Mix & Patching Materials. The materials will be used for road construction, paving, maintenance, and various infrastructure projects. Required materials include All-Season Pre-Coated Patching Mixture (ASPPM), Hot-Mix Cold-Laid Asphalt Concrete (HMCL) Types C, D, and F, and 50 lb. bagged/containerized cold patch meeting TxDOT specifications (TxDOT DMS-9202, TxDOT Item 334). Deliveries will be made to various precinct locations across Ellis County, Texas. Bids are due by October 1, 2026.
All-Season Pre-Coated Patching Mixture (ASPPM), TxDOT DMS-9202, Grade IV; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type C; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type D; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type F; 50 lb. bagged/containerized cold patch (TxDOT DMS-9202, Grade CC or equivalent)
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County, Best value for the County, Vendor's past performance record with Ellis County, Vendor's safety record, Ellis County's evaluation of the vendor's ability
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Summary
Ellis County is seeking sealed bids to establish an annual term contract for the purchase and delivery of Cold Mix & Patching Materials.
The materials will be used for road construction, paving, maintenance, and various infrastructure projects. Required materials include All-Season Pre-Coated Patching Mixture (ASPPM), Hot-Mix Cold-Laid Asphalt Concrete (HMCL) Types C, D, and F, and 50 lb. bagged/containerized cold patch meeting TxDOT specifications (TxDOT DMS-9202, TxDOT Item 334). Deliveries will be made to various precinct locations across Ellis County, Texas. Bids are due by October 1, 2026.
EVALUATION CRITERIA
The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant criteria specifically listed in the bid, Cost to the County, Best value for the County, Vendor's past performance record with Ellis County, Vendor's safety record, Ellis County's evaluation of the vendor's ability
REQUIRED DELIVERABLES
5- All-Season Pre-Coated Patching Mixture (ASPPM), TxDOT DMS-9202, Grade IV
- Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type C
- Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type D
- Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type F
- 50 lb. bagged/containerized cold patch (TxDOT DMS-9202, Grade CC or equivalent)
REQUIRED ATTACHMENTS
7- W9 Form
- CIQ Form
- Form 1295 Certificate
- Proof of Insurance/COI
- Quality Control Sieve Analysis & Mix Design
- Product Technical Data Sheet (TDS) & Safety Data Sheet (SDS)
- TxDOT MPL Approval or Lab Certification Report
- Submit to
- https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=152&SourceType=2
- Duration
- 60 months
- Scope location
- Ellis County, TX
Questions about this BID
How do I respond to this Bid from Ellis County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://elliscounty.ionwave.net/PublicDetail.aspx?bidID=152&SourceType=2.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ellis County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: All-Season Pre-Coated Patching Mixture (ASPPM), TxDOT DMS-9202, Grade IV; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type C; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type D; Hot-Mix Cold-Laid Asphalt Concrete (HMCL), TxDOT Item 334, Type F; 50 lb. bagged/containeriz. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The extent to which the Respondent's services meet the County's needs and specification, Experience, qualifications and quality of the Respondent's services, Reputation of Respondent, Any relevant cri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ellis County?
All active and historical solicitations from Ellis County are tracked and searchable. As a county agency, Ellis County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9 Form, CIQ Form, Form 1295 Certificate, Proof of Insurance/COI, Quality Control Sieve Analysis & Mix Design, Product Technical Data Sheet (TDS) & Safety Data Sheet (SDS), TxDOT MPL Approval or Lab C. Review the full document from Ellis County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellis County, TX. Review the full solicitation for detailed scope requirements.