Effingham County School District Maintenance Building Flooring RFP 2026
Effingham County School DistrictSchool · Springfield, GA- Due
- Nov 19, 2026
- 5 days left
- Posted
- Nov 6, 2026
- Primary contact
- Nick Smith
- (912) 754-2515
The 30-second brief
Effingham County School District is soliciting sealed proposals for turnkey flooring installation services at the District Maintenance Facility located in Guyton, Georgia. The work encompasses commercial flooring replacement, subfloor preparation, mechanical abatement, grinding, leveling, moisture mitigation, ASTM testing, and the installation of Luxury Vinyl Tile (LVT) and modular carpet tiles. Specific materials include Shaw Terrain II Alder LVT estimated at 5,400 sq ft and Shaw Landform Carpet Tile in Silt estimated at 2,300 sq ft, alongside transition strips, wall bases, and extra maintenance stock. Proposals are due by November 19, 2026, at 12:00 PM Eastern Time, and must include commercial general liability insurance, E-Verify documentation, trade licenses, cost breakdowns, and warranty terms.
Commercial Luxury Vinyl Tile (LVT) & Planks, Modular Carpet Tile, Subfloor prep, Mechanical abatement, Leveling, Moisture mitigation, Transitions, Wall base, Mobilization, Extra stock, Cleanup & incidentals
Insurance, E-Verify, and required documentation (10), Trade licenses, certifications, and product compliance (15), Cost proposal and unit pricing breakdown (30), Installation schedule, and workmanship strategy (25), Callback program and warranty terms (10), References, Georgia K-12 experience, and prior ECSD work (10)
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Summary
Effingham County School District is soliciting sealed proposals for turnkey flooring installation services at the District Maintenance Facility located in Guyton, Georgia.
The work encompasses commercial flooring replacement, subfloor preparation, mechanical abatement, grinding, leveling, moisture mitigation, ASTM testing, and the installation of Luxury Vinyl Tile (LVT) and modular carpet tiles. Specific materials include Shaw Terrain II Alder LVT estimated at 5,400 sq ft and Shaw Landform Carpet Tile in Silt estimated at 2,300 sq ft, alongside transition strips, wall bases, and extra maintenance stock. Proposals are due by November 19, 2026, at 12:00 PM Eastern Time, and must include commercial general liability insurance, E-Verify documentation, trade licenses, cost breakdowns, and warranty terms.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Commercial Luxury Vinyl Tile (LVT) & Planks
- Modular Carpet Tile
- Subfloor prep
- Mechanical abatement
- Leveling
- Moisture mitigation
- Transitions
- Wall base
- Mobilization
- Extra stock
- Cleanup & incidentals
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- E-Verify Affidavit
- Workers' compensation compliance
- Executed RFP submission forms
- Trade licenses
- Manufacturer installer certifications
- Submit to
- Effingham County School District, Attn: Nick Smith, 405 North Ash Street, Springfield, GA 31329
- Scope location
- Guyton, GA
Questions about this RFP
How do I respond to this RFP from Effingham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Effingham County School District, Attn: Nick Smith, 405 North Ash Street, Springfield, GA 31329. For questions, contact Nick Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Effingham County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nick Smith at (912) 754-2515. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commercial Luxury Vinyl Tile (LVT) & Planks, Modular Carpet Tile, Subfloor prep, Mechanical abatement, Leveling, Moisture mitigation, Transitions, Wall base, Mobilization, Extra stock, Cleanup & incidentals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Insurance, E-Verify, and required documentation (10), Trade licenses, certifications, and product compliance (15), Cost proposal and unit pricing breakdown (30), Installation schedule, and workmanship..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Effingham County School District?
All active and historical solicitations from Effingham County School District are tracked and searchable. As a school agency, Effingham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, E-Verify Affidavit, workers' compensation compliance, executed RFP submission forms, trade licenses, manufacturer installer certifications. Review the full document from Effingham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Guyton, GA. Review the full solicitation for detailed scope requirements.
