Edinburg Consolidated Independent School District - Awards, Service Awards & Plaques - RFP 27-07 (2026)
Edinburg Consolidated Independent School DistrictSchool · Edinburg, TX- Due
- Nov 11, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Sambrano
The 30-second brief
Edinburg Consolidated Independent School District seeks competitive sealed proposals for awards, service awards, and plaques under solicitation RFP 27-07. The contract involves supplying items such as paperweights, wooden plaques, walnut book clocks with quartz clocks, and glass awards featuring engraving and school logos for employee recognition and district milestones. The contract period runs from December 9, 2026, through November 30, 2027, with an option for two additional one-year renewal terms. Proposals are due by November 11, 2026, at 3:00 PM CT. Submissions require completion of Form 1295, Conflict of Interest Questionnaire (CIQ), and Substitute W-9 and Direct Deposit Authorization forms.
Paperweight - 5 Years Service, Paper - 10 Years Service, Wooden Plaques for 15 Years Service, Wooden Plaques for 20 Years Service, Wooden Plaques for 25, 30, And 35 Years Service, Walnut Book Clock with Quartz Clos for 40 and 45 Years Service, Glass Awards
Purchase price, Reputation of vendor and vendor's goods or services, Quality of vendor's goods or services, Extent to which goods or services meet district's needs, Vendor's past relationship with district, Total long-term cost to district
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Summary
Edinburg Consolidated Independent School District seeks competitive sealed proposals for awards, service awards, and plaques under solicitation RFP 27-07.
The contract involves supplying items such as paperweights, wooden plaques, walnut book clocks with quartz clocks, and glass awards featuring engraving and school logos for employee recognition and district milestones. The contract period runs from December 9, 2026, through November 30, 2027, with an option for two additional one-year renewal terms. Proposals are due by November 11, 2026, at 3:00 PM CT. Submissions require completion of Form 1295, Conflict of Interest Questionnaire (CIQ), and Substitute W-9 and Direct Deposit Authorization forms.
EVALUATION CRITERIA
6- Purchase price
- Reputation of vendor and vendor's goods or services
- Quality of vendor's goods or services
- Extent to which goods or services meet district's needs
- Vendor's past relationship with district
- Total long-term cost to district
REQUIRED DELIVERABLES
Paperweight - 5 Years Service, Paper - 10 Years Service, Wooden Plaques for 15 Years Service, Wooden Plaques for 20 Years Service, Wooden Plaques for 25, 30, And 35 Years Service, Walnut Book Clock with Quartz Clos for 40 and 45 Years Service, Glass Awards
REQUIRED ATTACHMENTS
3- Form 1295 Certificate of Interested Parties
- CIQ Form
- Substitute W-9 & Direct Deposit Authorization Form
- Submit to
- 411 N. 8th Avenue, Edinburg, TX 78539 USA | [email protected]
- Duration
- 36 months
- Scope location
- Edinburg, TX
Questions about this RFP
How do I respond to this RFP from Edinburg Consolidated Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 411 N. 8th Avenue, Edinburg, TX 78539 USA | [email protected]. For questions, contact Jessica Sambrano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Edinburg Consolidated Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Sambrano. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Paperweight - 5 Years Service, Paper - 10 Years Service, Wooden Plaques for 15 Years Service, Wooden Plaques for 20 Years Service, Wooden Plaques for 25, 30, And 35 Years Service, Walnut Book Clock with Quartz Clos for 40 and 45 Years Service, Glass Awards. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, Reputation of vendor and vendor's goods or services, Quality of vendor's goods or services, Extent to which goods or services meet district's needs, Vendor's past relationship with dis..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Edinburg Consolidated Independent School District?
All active and historical solicitations from Edinburg Consolidated Independent School District are tracked and searchable. As a school agency, Edinburg Consolidated Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1295 Certificate of Interested Parties, CIQ Form, Substitute W-9 & Direct Deposit Authorization Form. Review the full document from Edinburg Consolidated Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.
