East Providence School District Food Service Management Company RFP 2026
East Providence School DistrictSchool · East Providence, RI- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 5, 2026
- Contract term
- 1 year
- Primary contact
- Alexandra Gonzalez
- (401) 270-8243
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Summary
East Providence School District is seeking proposals from qualified Food Service Management Companies (FSMC) to manage and operate its School Food Service Program on a cost-reimbursable, plus fixed fee contract basis.
The contract will cover all aspects of food service operations, including compliance with USDA and RIDE regulations, and aims to provide a nutritious and cost-effective meal program.
REQUIRED ATTACHMENTS
Attachment A - Proposed 21 Day Cycle Menu Template-Breakfast/A la Carte, Attachment B - Proposed 21 Day Cycle Menu Template-Lunch/A la Carte, Attachment C - Proposed 11 Day Cycle Menu-Afterschool Snack Program, Attachment D - Proposed SFSP Breakfast, Lunch/Supper, Snack Menus, Attachment E - Proposed CACFP Breakfast, Lunch/Supper, Snack Menus, Attachment F - SFA's Wellness Policy, Attachment G - Current and Projected School Calendar, Attachment H – Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), Attachment I – Debarment & Suspension (Executive Orders 12549 and 12689), Attachment J – Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), Attachment K - Independent Price Determination Certification, Attachment L - Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (U.S.C. 1251-1387), Attachment M - Current Year End Food Service Financial Report, Attachment N - Premises, Attachment O - Enrollment, Average Daily Participation & CEP, Attachment P - Current POS System, Attachment Q - Current Labor Roster & Fringe Benefits, Attachment R - Proposed Labor Roster & Fringe Benefits, Attachment S - Established Selling Prices, Attachment T – Minimum USDA Food Specifications, Attachment U - RI Nutrition Requirements 200-RICR-20-25-4, Attachment V – Additional SFA Food & Product Specifications, Attachment W - Duties & Responsibility Summary, Attachment X - Meal Equivalent Formula, Attachment Y - Equipment Purchase(s) Specifications, Attachment Z - Current Equipment Cost & Loan Amortization Schedule, Attachment AA - Proposed Budget, Attachment AB – Equal Employment Opportunity, Attachment AC - Statement of Commitment, Attachment AD – FSMC UCOA Invoice Template
- Submit to
- Business Office, East Providence School District, 1998 Pawtucket Ave, East Providence, RI 02908
- Duration
- 48 months
- Scope location
- East Providence, Rhode Island
Questions about this RFP
How do I respond to this RFP from East Providence School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Business Office, East Providence School District, 1998 Pawtucket Ave, East Providence, RI 02908. For questions, contact Alexandra Gonzalez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Providence School District in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexandra Gonzalez at (401) 270-8243. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from East Providence School District?
All active and historical solicitations from East Providence School District are tracked and searchable. As a school agency, East Providence School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proposed 21 Day Cycle Menu Template-Breakfast/A la Carte, Attachment B - Proposed 21 Day Cycle Menu Template-Lunch/A la Carte, Attachment C - Proposed 11 Day Cycle Menu-Afterschool Snac. Review the full document from East Providence School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Providence, Rhode Island. Review the full solicitation for detailed scope requirements.