Duluth Transit Authority - Financial Management Software Solution, 2026 - RFP
Duluth Transit AuthoritySpecial District · Duluth, MN- Due
- May 15, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Contract term
- 7 years
- Primary contact
- Hector Born
- (218) 623-4329
The 30-second brief
The Duluth Transit Authority (DTA) is seeking sealed proposals from qualified vendors to provide a cloud-based financial management software solution with integrated payroll functionality to replace Microsoft Dynamics SL and UKG (Kronos). The scope includes general ledger, accounts payable with OCR, accounts receivable, reporting, cash management, purchasing, fixed assets, budget planning, grant administration, payroll, cash register point of sale (POS) integration, and integrations with RTA and Trapeze systems. The initial contract term is 7 years with one optional 3-year extension. Proposals are due by May 15, 2026, at 2:00 PM CDT, with a pre-proposal question deadline of April 10, 2026. The project will be funded by State and Federal Funds.
Financial Management Solution, Qualifications & Experience, Estimated Labor and Expense Cost / Estimate, References and Reputation
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Summary
The Duluth Transit Authority (DTA) is seeking sealed proposals from qualified vendors to provide a cloud-based financial management software solution with integrated payroll functionality to replace Microsoft Dynamics SL and UKG (Kronos).
The scope includes general ledger, accounts payable with OCR, accounts receivable, reporting, cash management, purchasing, fixed assets, budget planning, grant administration, payroll, cash register point of sale (POS) integration, and integrations with RTA and Trapeze systems. The initial contract term is 7 years with one optional 3-year extension. Proposals are due by May 15, 2026, at 2:00 PM CDT, with a pre-proposal question deadline of April 10, 2026. The project will be funded by State and Federal Funds.
EVALUATION CRITERIA
4- Financial Management Solution
- Qualifications & Experience
- Estimated Labor and Expense Cost / Estimate
- References and Reputation
REQUIRED ATTACHMENTS
9- ATTACHMENT C: Specifications Requirement Form
- ATTACHMENT E: Price Proposal Form | Estimate of Costs
- ATTACHMENT I: Certification Regarding Debarment
- Suspension & Other Responsibility Matters
- ATTACHMENT J: Conflict of Interest Checklist & Disclosure Form
- ATTACHMENT K: Responder Declarations
- ATTACHMENT L: Affidavit of Noncollusion
- ATTACHMENT M: Certification Regarding Lobbying
- ATTACHMENT N: Federal Contract Clauses
- Submit to
- [email protected]
- Duration
- 84 months
- Scope location
- Duluth, Minnesota
Questions about this RFP
How do I respond to this RFP from Duluth Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Hector Born.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Duluth Transit Authority in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hector Born at (218) 623-4329. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Management Solution, Qualifications & Experience, Estimated Labor and Expense Cost / Estimate, References and Reputation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Duluth Transit Authority?
All active and historical solicitations from Duluth Transit Authority are tracked and searchable. As a special district agency, Duluth Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ATTACHMENT C: Specifications Requirement Form, ATTACHMENT E: Price Proposal Form | Estimate of Costs, ATTACHMENT I: Certification Regarding Debarment, Suspension & Other Responsibility Matters, ATTACH. Review the full document from Duluth Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duluth, Minnesota. Review the full solicitation for detailed scope requirements.