Doddridge County School District HVAC Parts and Equipment Supplier RFP 2026
Doddridge County School DistrictSchool · West Union, WV- Due
- Jul 8, 2026
- Deadline passed
- Posted
- Jun 25, 2026
- Contract term
- 1 year
- Primary contact
- Chad Ash
- (304) 873-2300
The 30-second brief
Doddridge County School District is seeking proposals for a qualified supplier of HVAC parts, materials, and equipment for maintenance and repair across all district facilities. Proposals are due July 8, 2026.
Company Information, Product Line, Pricing Structure, Delivery & Availability, Customer Support, References, Contract Terms, Vendor Registration
Range and availability of products, Pricing and discount structure, Delivery times and logistics capabilities, Vendor qualifications and experience, Vendor registration, Customer service and technical support, References and past performance
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Summary
Doddridge County School District is seeking proposals for a qualified supplier of HVAC parts, materials, and equipment for maintenance and repair across all district facilities. Proposals are due July 8, 2026.
EVALUATION CRITERIA
7- Range and availability of products
- Pricing and discount structure
- Delivery times and logistics capabilities
- Vendor qualifications and experience
- Vendor registration
- Customer service and technical support
- References and past performance
REQUIRED DELIVERABLES
8- Company Information
- Product Line
- Pricing Structure
- Delivery & Availability
- Customer Support
- References
- Contract Terms
- Vendor Registration
- Submit to
- Doddridge County Schools, Chadrick D. Ash, Director of Facilities & Maintenance
- Scope location
- Doddridge County, WV
Questions about this RFP
How do I respond to this RFP from Doddridge County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Doddridge County Schools, Chadrick D. Ash, Director of Facilities & Maintenance. For questions, contact Chad Ash.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Doddridge County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad Ash at (304) 873-2300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Information, Product Line, Pricing Structure, Delivery & Availability, Customer Support, References, Contract Terms, Vendor Registration. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Range and availability of products, Pricing and discount structure, Delivery times and logistics capabilities, Vendor qualifications and experience, Vendor registration, Customer service and technical..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Doddridge County School District?
All active and historical solicitations from Doddridge County School District are tracked and searchable. As a school agency, Doddridge County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Doddridge County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Doddridge County, WV. Review the full solicitation for detailed scope requirements.