District School Board of Pasco County - Fire Alarm Monitoring Services - RFP 27-008-AH (2026)
Pasco County School DistrictSchool · Land O Lakes, FL- Due
- Nov 3, 2026
- Due today
- Posted
- Oct 1, 2026
- Contract term
- 5 years
- Primary contact
- Angela Harden
- (813) 794-2908
The 30-second brief
The District School Board of Pasco County is soliciting proposals for fire alarm monitoring services across approximately 110 educational facilities and district locations. The scope of work includes continuous 24/7 monitoring, handling alarm conditions, telephone line and DACT troubles, supervisory conditions, and emergency responder dispatch. Vendors must provide UL listed central monitoring station capabilities, maintain existing lockout codes, and submit electronic activity reports. The initial contract term is five years with potential renewals, backed by an estimated annual expenditure of $50,000. Proposals are due by November 3, 2026, with a question deadline of October 15, 2026.
Continuous 24/7 fire alarm monitoring services for educational facilities, Monitoring of Digital Alarm Communication Transmitters (DACTs), Emergency responder dispatch, Designated personnel notification, And electronic reporting of alarm activations, Trouble conditions, And supervisory signals
Category A - Cost (20 Point Max), Category B - Company Experience (30 Point Max), Category C - Expertise of Personnel (30 Point Max), Category D - References (15 Points Max), Category E - Location (15 Points Max)
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Summary
The District School Board of Pasco County is soliciting proposals for fire alarm monitoring services across approximately 110 educational facilities and district locations.
The scope of work includes continuous 24/7 monitoring, handling alarm conditions, telephone line and DACT troubles, supervisory conditions, and emergency responder dispatch. Vendors must provide UL listed central monitoring station capabilities, maintain existing lockout codes, and submit electronic activity reports. The initial contract term is five years with potential renewals, backed by an estimated annual expenditure of $50,000. Proposals are due by November 3, 2026, with a question deadline of October 15, 2026.
EVALUATION CRITERIA
Category A - Cost (20 Point Max), Category B - Company Experience (30 Point Max), Category C - Expertise of Personnel (30 Point Max), Category D - References (15 Points Max), Category E - Location (15 Points Max)
REQUIRED DELIVERABLES
7- Continuous 24/7 fire alarm monitoring services for educational facilities
- Monitoring of Digital Alarm Communication Transmitters (DACTs)
- Emergency responder dispatch
- Designated personnel notification
- Electronic reporting of alarm activations
- Trouble conditions
- Supervisory signals
REQUIRED ATTACHMENTS
8- Category B - Company Experience Detail
- Category C - Expertise of Personnel
- Sample Report
- Pasco School's Substitute W-9
- Insurance Proof of Coverage
- Use of Coercion for Labor and Services Affidavit
- Conflict of Interest Form
- Foreign Country of Concern Form
- Submit to
- https://pascok12.ionwave.net/PublicDetail.aspx?bidID=1153&SourceType=1
- Scope location
- Land O' Lakes, FL
- Reported agency
- District School Board of Pasco County
Questions about this RFP
How do I respond to this RFP from Pasco County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://pascok12.ionwave.net/PublicDetail.aspx?bidID=1153&SourceType=1. For questions, contact Angela Harden.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pasco County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angela Harden at (813) 794-2908. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Continuous 24/7 fire alarm monitoring services for educational facilities, Monitoring of Digital Alarm Communication Transmitters (DACTs), Emergency responder dispatch, Designated personnel notification, And electronic reporting of alarm activations, Trouble conditions, And supervisory signals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Category A - Cost (20 Point Max), Category B - Company Experience (30 Point Max), Category C - Expertise of Personnel (30 Point Max), Category D - References (15 Points Max), Category E - Location (15..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pasco County School District?
All active and historical solicitations from Pasco County School District are tracked and searchable. As a school agency, Pasco County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Category B - Company Experience Detail, Category C - Expertise of Personnel, Sample Report, Pasco School's Substitute W-9, Insurance Proof of Coverage, Use of Coercion for Labor and Services Affidavit. Review the full document from Pasco County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Land O' Lakes, FL. Review the full solicitation for detailed scope requirements.