District of Vanderhoof Arena Concession Services Request for Proposal 2026
District of VanderhoofCity · Vanderhoof, BC- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Duration
- 6 months
The 30-second brief
The District of Vanderhoof requests proposals for food concession services at Vanderhoof Arena, located at 340 Columbia Street East, Vanderhoof, BC, during the 2026-2027 operating season. Services are required from October 1, 2026 to April 1, 2027, Wednesday to Sunday, as well as for all major tournaments and events when the ice is in. The facility includes commercial kitchen equipment such as a coffeemaker, fryer, hot dog roller, double refrigerator, standup freezer, pop refrigerator, 72-inch hood, hot chocolate machine, dishwasher, popcorn machine, and 48-inch range/griddle. Submissions are due by September 23, 2026, at 4:00 pm, and must include a cover letter, business plan, lease proposal, and a Police Information Check.
Food concession services
Qualifications of Applicant - experience operating a restaurant or similar business (20 points), Business Plan - menu fits the atmosphere of the Vanderhoof Arena and hours meet the arena's needs (20 points), Lease Proposal - rate fits in District of Vanderhoof budget (10 points)
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Summary
The District of Vanderhoof requests proposals for food concession services at Vanderhoof Arena, located at 340 Columbia Street East, Vanderhoof, BC, during the 2026-2027 operating season.
Services are required from October 1, 2026 to April 1, 2027, Wednesday to Sunday, as well as for all major tournaments and events when the ice is in. The facility includes commercial kitchen equipment such as a coffeemaker, fryer, hot dog roller, double refrigerator, standup freezer, pop refrigerator, 72-inch hood, hot chocolate machine, dishwasher, popcorn machine, and 48-inch range/griddle. Submissions are due by September 23, 2026, at 4:00 pm, and must include a cover letter, business plan, lease proposal, and a Police Information Check.
EVALUATION CRITERIA
Qualifications of Applicant - experience operating a restaurant or similar business (20 points), Business Plan - menu fits the atmosphere of the Vanderhoof Arena and hours meet the arena's needs (20 points), Lease Proposal - rate fits in District of Vanderhoof budget (10 points)
REQUIRED DELIVERABLES
Food concession services
REQUIRED ATTACHMENTS
4- Cover Letter
- Business Plan
- Lease Proposal
- Police Information Check
- Submit to
- [email protected] or District of Vanderhoof, Attention: Corporate Services, 160 Connaught St. PO Box 900, Vanderhoof, BC V0J 3A0
- Scope location
- Vanderhoof, BC
Questions about this RFP
How do I respond to this RFP from District of Vanderhoof?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or District of Vanderhoof, Attention: Corporate Services, 160 Connaught St. PO Box 900, Vanderhoof, BC V0J 3A0.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including District of Vanderhoof in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Food concession services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Applicant - experience operating a restaurant or similar business (20 points), Business Plan - menu fits the atmosphere of the Vanderhoof Arena and hours meet the arena's needs (20 p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from District of Vanderhoof?
All active and historical solicitations from District of Vanderhoof are tracked and searchable. As a city agency, District of Vanderhoof regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Business Plan, Lease Proposal, Police Information Check. Review the full document from District of Vanderhoof for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vanderhoof, BC. Review the full solicitation for detailed scope requirements.