Department of Buildings and General Services Fleet Management Information System RFI 2026 - FMIS
State of VermontState Government · Montpelier, VT- Due
- Dec 16, 2026
- 31 days left
- Posted
- Nov 13, 2026
- Primary contact
- James Meyers
- (802) 828-2211
The 30-second brief
The State of Vermont Department of Buildings and General Services, Fleet Management Services (FMS) issues this Request for Information to gather information and cost estimates for commercially available fleet management information systems (FMIS). The desired system must manage approximately 700 vehicles, handle vehicle life cycle and leasing, integrate with WEX fuel transactions and Geotab telematics, manage motor pool reservations and billing, track maintenance and vehicle issues, and provide comprehensive dashboards and reporting. Vendors must describe functional and technical requirements, data migration, implementation plans, security and compliance standards, and cost estimates. Submission deadline is December 16, 2026, at 4:30 PM EST, with questions due by December 1, 2026.
Fleet Management Information System (FMIS) core capabilities, Optional features, Data migration, Implementation, Pricing, And cost estimates worksheet.
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Summary
The State of Vermont Department of Buildings and General Services, Fleet Management Services (FMS) issues this Request for Information to gather information and cost estimates for commercially available fleet management information systems (FMIS).
The desired system must manage approximately 700 vehicles, handle vehicle life cycle and leasing, integrate with WEX fuel transactions and Geotab telematics, manage motor pool reservations and billing, track maintenance and vehicle issues, and provide comprehensive dashboards and reporting. Vendors must describe functional and technical requirements, data migration, implementation plans, security and compliance standards, and cost estimates. Submission deadline is December 16, 2026, at 4:30 PM EST, with questions due by December 1, 2026.
REQUIRED DELIVERABLES
6- Fleet Management Information System (FMIS) core capabilities
- Optional features
- Data migration
- Implementation
- Pricing
- Cost estimates worksheet
REQUIRED ATTACHMENTS
4- Cover Page
- Company/Supplier Information
- Cost Estimates
- Business and Technical Requirements
- Submit to
- [email protected]
- Scope location
- Montpelier, VT
Questions about this RFI
How do I respond to this RFI from State of Vermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Meyers.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including State of Vermont in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Meyers at (802) 828-2211. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fleet Management Information System (FMIS) core capabilities, Optional features, Data migration, Implementation, Pricing, And cost estimates worksheet.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from State of Vermont?
All active and historical solicitations from State of Vermont are tracked and searchable. As a state government agency, State of Vermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Company/Supplier Information, Cost Estimates, Business and Technical Requirements. Review the full document from State of Vermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montpelier, VT. Review the full solicitation for detailed scope requirements.
