Department of Agricultural Resources - FY26 Event Host Location Ag Resource Fair RFI - BD-26-1002-1003-001-124217
Massachusetts Department of Agricultural Resources | Commonwealth of MassachusettsState · Suite 500 Boston, MA- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Primary contact
- Mackenzie May
- (857) 505-0874
The 30-second brief
The Massachusetts Department of Agricultural Resources (MDAR) seeks event space to host a one-day Agricultural Resource Fair in northern Worcester County in March 2026. The venue must accommodate approximately 200 attendees, offer a main open hall with 20-30 tables and 50+ chairs, 2-3 breakout rooms with projection screens, ADA compliance, parking for 30-50 cars, and a kitchenette. Submissions are due by January 23, 2026, at 1:00 PM via email to [email protected]. The procurement is conducted as an Small Business Purchasing Program (SBPP) incidental purchase.
Overall quality of response including responsiveness to scope, Vendor Capacity, Overall Best Value to the Commonwealth
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Summary
The Massachusetts Department of Agricultural Resources (MDAR) seeks event space to host a one-day Agricultural Resource Fair in northern Worcester County in March 2026.
The venue must accommodate approximately 200 attendees, offer a main open hall with 20-30 tables and 50+ chairs, 2-3 breakout rooms with projection screens, ADA compliance, parking for 30-50 cars, and a kitchenette. Submissions are due by January 23, 2026, at 1:00 PM via email to [email protected]. The procurement is conducted as an Small Business Purchasing Program (SBPP) incidental purchase.
EVALUATION CRITERIA
3- Overall quality of response including responsiveness to scope
- Vendor Capacity
- Overall Best Value to the Commonwealth
- Submit to
- [email protected]
- Scope location
- Northern Worcester County, MA
- Reported agency
- Department of Agricultural Resources
Questions about this RFI
How do I respond to this RFI from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. Submissions should be delivered to: [email protected]. For questions, contact Mackenzie May.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mackenzie May at (857) 505-0874. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality of response including responsiveness to scope, Vendor Capacity, Overall Best Value to the Commonwealth" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts?
All active and historical solicitations from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts are tracked and searchable. As a state agency, Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Massachusetts Department of Agricultural Resources | Commonwealth of Massachusetts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Northern Worcester County, MA. Review the full solicitation for detailed scope requirements.
