Deerfield Community School Cafeteria Floor Replacement RFP 005-2026
Pembroke School DistrictSchool · Pembroke, NH- Due
- May 5, 2026
- Deadline passed
- Posted
- Mar 21, 2026
- Primary contact
- Amber Wheeler
- (603) 485-5187
The 30-second brief
Request for proposals to remove and replace existing cafeteria flooring at Deerfield Community School during the summer of 2026. Includes demolition, subfloor preparation, crack repair, new flooring installation, and cove base installation.
Detailed cost proposal, Product data and method for crack repair, 3 color/style options for flooring, MSDS for materials, Insurance certificates
Project and Approach, Scheduling, materials and product quality, Relevant Experience, Cost/Price Proposal
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Summary
Request for proposals to remove and replace existing cafeteria flooring at Deerfield Community School during the summer of 2026. Includes demolition, subfloor preparation, crack repair, new flooring installation, and cove base installation.
EVALUATION CRITERIA
5- Project and Approach
- Scheduling
- Materials and product quality
- Relevant Experience
- Cost/Price Proposal
REQUIRED DELIVERABLES
5- Detailed cost proposal
- Product data and method for crack repair
- 3 color/style options for flooring
- MSDS for materials
- Insurance certificates
REQUIRED ATTACHMENTS
3- Exhibit A-Criteria
- Exhibit B - Bid Form
- Exhibit C - Floor Plan
REQUIRED STAFFING
Hourly Labor
- Submit to
- Superintendents of School #53, Attention: Amber Wheeler, Business Administrator, 267 Pembroke Street, Pembroke, N.H. 03275
- Scope location
- Deerfield, New Hampshire
- Projected sq ft
- 2,520 sq ft
- Reported agency
- Deerfield Community School
Questions about this RFP
How do I respond to this RFP from Pembroke School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Superintendents of School #53, Attention: Amber Wheeler, Business Administrator, 267 Pembroke Street, Pembroke, N.H. 03275. For questions, contact Amber Wheeler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pembroke School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amber Wheeler at (603) 485-5187. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed cost proposal, Product data and method for crack repair, 3 color/style options for flooring, MSDS for materials, Insurance certificates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project and Approach, Scheduling, materials and product quality, Relevant Experience, Cost/Price Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pembroke School District?
All active and historical solicitations from Pembroke School District are tracked and searchable. As a school agency, Pembroke School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A-Criteria, Exhibit B - Bid Form, Exhibit C - Floor Plan. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pembroke School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deerfield, New Hampshire. The total projected area is 2520 sq ft. Review the full solicitation for detailed scope requirements.