Deerfield Community School Mini-Split System Replacement RFP 2026
Pembroke School DistrictSchool · Pembroke, NH- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Mar 27, 2026
- Primary contact
- Amber Wheeler
- (603) 485-5187
The 30-second brief
Deerfield Community School is seeking proposals from qualified vendors for the replacement of existing mini-split (ductless) HVAC systems at designated facilities. The project includes removal, disposal, supply, installation, testing, and commissioning of new systems.
Itemized cost proposal, Total Project Cost, Basic owners operation instructions, Warrant details for equipment and labor, Maintenance and service options
Project and Approach, Scheduling, materials and product quality, Relevant Experience with HVAC installations, Cost/Price Proposal
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Summary
Deerfield Community School is seeking proposals from qualified vendors for the replacement of existing mini-split (ductless) HVAC systems at designated facilities. The project includes removal, disposal, supply, installation, testing, and commissioning of new systems.
EVALUATION CRITERIA
5- Project and Approach
- Scheduling
- Materials and product quality
- Relevant Experience with HVAC installations
- Cost/Price Proposal
REQUIRED DELIVERABLES
5- Itemized cost proposal
- Total Project Cost
- Basic owners operation instructions
- Warrant details for equipment and labor
- Maintenance and service options
- Submit to
- 267 Pembroke Street, Pembroke, N.H. 03275
- Scope location
- Deerfield, New Hampshire
- Reported agency
- Deerfield Community School
Questions about this RFP
How do I respond to this RFP from Pembroke School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 267 Pembroke Street, Pembroke, N.H. 03275. For questions, contact Amber Wheeler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pembroke School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amber Wheeler at (603) 485-5187. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized cost proposal, Total Project Cost, Basic owners operation instructions, Warrant details for equipment and labor, Maintenance and service options. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project and Approach, Scheduling, materials and product quality, Relevant Experience with HVAC installations, Cost/Price Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pembroke School District?
All active and historical solicitations from Pembroke School District are tracked and searchable. As a school agency, Pembroke School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Pembroke School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deerfield, New Hampshire. Review the full solicitation for detailed scope requirements.