Cumberland County Budget Preparation Software RFP 2026
Cumberland CountyCounty · Portland, ME- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Contract term
- 3 years
- Primary contact
- Theresa Grover
The 30-second brief
The County of Cumberland, Maine is soliciting proposals for an enterprise-grade financial budgeting and planning platform to replace its current spreadsheet-driven process. The required software must support multiple budget types (Operating, Capital), unlimited line-item accounts, personnel cost projections (wages, benefits, FTE tracking), and multi-year historical comparisons. Key technical requirements include integration with Munis, Excel import/export capabilities, single sign-on (SSO), and compliance with GFOA and GASB standards. The County also requests optional quotes for capital improvement planning (CIP) and ACFR/Budget Book generation. Proposals are due by March 20, 2026, following a schedule modification from the original February deadline. The County has approximately 20 users and an annual operating budget of $55.7 million.
Pricing of Proposal, Thoroughness and Completeness, Experience, Qualifications, and Past Performance
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Summary
The County of Cumberland, Maine is soliciting proposals for an enterprise-grade financial budgeting and planning platform to replace its current spreadsheet-driven process.
The required software must support multiple budget types (Operating, Capital), unlimited line-item accounts, personnel cost projections (wages, benefits, FTE tracking), and multi-year historical comparisons. Key technical requirements include integration with Munis, Excel import/export capabilities, single sign-on (SSO), and compliance with GFOA and GASB standards. The County also requests optional quotes for capital improvement planning (CIP) and ACFR/Budget Book generation. Proposals are due by March 20, 2026, following a schedule modification from the original February deadline. The County has approximately 20 users and an annual operating budget of $55.7 million.
EVALUATION CRITERIA
5- Pricing of Proposal
- Thoroughness and Completeness
- Experience
- Qualifications
- Past Performance
REQUIRED ATTACHMENTS
6- Original Signed Hard Copy
- Flash Drive with PDF
- Intent to Bid Form
- Bid Proposal Form
- Pricing Sheet
- Exceptions and Deviations Form
- Submit to
- 27 Northport Drive, Portland ME 04103
- Scope location
- Portland, ME
Questions about this RFP
How do I respond to this RFP from Cumberland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 27 Northport Drive, Portland ME 04103. For questions, contact Theresa Grover.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cumberland County in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Theresa Grover. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing of Proposal, Thoroughness and Completeness, Experience, Qualifications, and Past Performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cumberland County?
All active and historical solicitations from Cumberland County are tracked and searchable. As a county agency, Cumberland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Original Signed Hard Copy, Flash Drive with PDF, Intent to Bid Form, Bid Proposal Form, Pricing Sheet, Exceptions and Deviations Form. Review the full document from Cumberland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, ME. Review the full solicitation for detailed scope requirements.