County of San Mateo - Facility Condition Assessment and Asset Management Solution - 2026-RFP-00266
San Mateo CountyCounty · Redwood City, CA- Due
- Dec 18, 2026
- 43 days left
- Posted
- Nov 3, 2026
- Primary contact
- Mario Nastari
- (650) 363-4100
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Summary
The County of San Mateo is soliciting competitive proposals for a turnkey Facility Condition Assessment, unified Master Equipment Register, cloud Facility Condition Information System, and IBM Maximo integration.
Phase 1 includes on-site baseline assessments across approximately 100 facilities covering 4.5 million gross square feet across 75 sites following ASTM E2018-24 standards, equipment nameplate inventories, 2D physical barcode tagging for mechanical, electrical, plumbing, conveyance, and life-safety systems, and SaaS-based FCIS platform hosting with RSMeans-based cost estimating. Phase 2 includes developing standard Preventive Maintenance Job Plans and task check-sheets for IBM Maximo. The submission deadline is December 18, 2026.
- Submit to
- 555 County Center, 5th Floor, Redwood City, CA, 94063
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. Submissions should be delivered to: 555 County Center, 5th Floor, Redwood City, CA, 94063. For questions, contact Mario Nastari.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mario Nastari at (650) 363-4100. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.