County of San Mateo - Electronic / Digital Ophthalmic Medical Equipment - IFB 2027-IFB-00210 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Nov 16, 2026
- 9 days left
- Posted
- Nov 4, 2026
- Primary contact
- Tamara Seney
- (650) 599-1471
The 30-second brief
The County of San Mateo is requesting bids from prospective suppliers to provide and deliver advanced ophthalmic instruments, services, supplies and accessories. The scope includes Topcon Healthcare ophthalmic equipment such as automated auto keratorefractometers, robotic OCT and fundus cameras, wheelchair-accessible instrument tables, non-mydriatic retina cameras, LED slit lamps, binocular visual field perimeters, vision testers, refractors, and phoropters, along with associated manufacturer training, general installation, freight, and delivery. Bids must be submitted for all line items as an all-or-none solicitation. Submission deadline is November 16, 2026, at 2:00 PM via OpenGov.
Quantity 1- 418449900K3- TOPCON KR-1 FULLY AUTOMATED AUTO KERATOREFRACTOMETER: INCLUDES AIT-16 HBASE TABLE; Quantity 1- TRAINING PROVIDED BY MANUFACTURER CLINICAL APPLICATION SPECIALIST; Quantity 1- 102449804KUS4T- TOPCON MAESTRO2 ROBOTIC OCT AND FUNDUS CAMERA WITH OCTA; INCLUDES (1) CAPTURE (5) FLOATING IMAGENET6 LICENSES AND ALL IN ONE COMPUTER; Quantity 1- 25042-001 TOPCON AIT-250 WHEELCHAIR ACCESSIBLE 2- INSTRUMENT TABLE, 24X36 TABLE TOP, LOW HEIGHT 26.12" HIGH HEIGHT 38", 450 POUND CAPACITY. ADA COMPLIANT; Quantity 1- 37000-19- TOPCON NW500 ROBOTIC NON-MYD RETINA CAMERA WITH (1) CAPTURE (2) FLOATING IMAGENET6 LICENSES, ALL IN ONE COMPUTER, AIT-250 WHEELCHAIR TABLE; Quantity 2- 28070TK- TOPCON SL-D701 LED SLIT LAMP - INSTRUMENT TABLE MODEL. INCLUDES AIT-16A BASE; Quantity 1- GENERAL INSTALLATION AND SETUP OF INSTRUMENT IN CLINIC. DOES NOT INCLUDE PRODUCT TRAINING; Quantity 1- TEMPO6- TOPCON TEMPO BINOCULAR VISUAL FIELD PERIMETER; Quantity 1- 25019K1- TOPCON AIT-16A H-BASE POWER INSTRUMENT TABLE W/SINGLE TABLE TOP; Quantity 2- 13040B- TOPCON VT-10 MINUS CYLINDER (BLACK) VISION TESTER, REFRACTOR, PHOROPTER
Total Bid Price
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Summary
The County of San Mateo is requesting bids from prospective suppliers to provide and deliver advanced ophthalmic instruments, services, supplies and accessories.
The scope includes Topcon Healthcare ophthalmic equipment such as automated auto keratorefractometers, robotic OCT and fundus cameras, wheelchair-accessible instrument tables, non-mydriatic retina cameras, LED slit lamps, binocular visual field perimeters, vision testers, refractors, and phoropters, along with associated manufacturer training, general installation, freight, and delivery. Bids must be submitted for all line items as an all-or-none solicitation. Submission deadline is November 16, 2026, at 2:00 PM via OpenGov.
EVALUATION CRITERIA
Total Bid Price
REQUIRED DELIVERABLES
Quantity 1- 418449900K3- TOPCON KR-1 FULLY AUTOMATED AUTO KERATOREFRACTOMETER: INCLUDES AIT-16 HBASE TABLE; Quantity 1- TRAINING PROVIDED BY MANUFACTURER CLINICAL APPLICATION SPECIALIST; Quantity 1- 102449804KUS4T- TOPCON MAESTRO2 ROBOTIC OCT AND FUNDUS CAMERA WITH OCTA; INCLUDES (1) CAPTURE (5) FLOATING IMAGENET6 LICENSES AND ALL IN ONE COMPUTER; Quantity 1- 25042-001 TOPCON AIT-250 WHEELCHAIR ACCESSIBLE 2- INSTRUMENT TABLE, 24X36 TABLE TOP, LOW HEIGHT 26.12" HIGH HEIGHT 38", 450 POUND CAPACITY. ADA COMPLIANT; Quantity 1- 37000-19- TOPCON NW500 ROBOTIC NON-MYD RETINA CAMERA WITH (1) CAPTURE (2) FLOATING IMAGENET6 LICENSES, ALL IN ONE COMPUTER, AIT-250 WHEELCHAIR TABLE; Quantity 2- 28070TK- TOPCON SL-D701 LED SLIT LAMP - INSTRUMENT TABLE MODEL. INCLUDES AIT-16A BASE; Quantity 1- GENERAL INSTALLATION AND SETUP OF INSTRUMENT IN CLINIC. DOES NOT INCLUDE PRODUCT TRAINING; Quantity 1- TEMPO6- TOPCON TEMPO BINOCULAR VISUAL FIELD PERIMETER; Quantity 1- 25019K1- TOPCON AIT-16A H-BASE POWER INSTRUMENT TABLE W/SINGLE TABLE TOP; Quantity 2- 13040B- TOPCON VT-10 MINUS CYLINDER (BLACK) VISION TESTER, REFRACTOR, PHOROPTER
REQUIRED ATTACHMENTS
3- BID SUBMISSION
- W9 Tax Form
- Vendor Pricing
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this IFB
How do I respond to this IFB from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Tamara Seney.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tamara Seney at (650) 599-1471. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quantity 1- 418449900K3- TOPCON KR-1 FULLY AUTOMATED AUTO KERATOREFRACTOMETER: INCLUDES AIT-16 HBASE TABLE; Quantity 1- TRAINING PROVIDED BY MANUFACTURER CLINICAL APPLICATION SPECIALIST; Quantity 1- 102449804KUS4T- TOPCON MAESTRO2 ROBOTIC OCT AND FUNDUS CAMERA WITH OCTA; INCLUDES (1) CAPTURE (5) FLO. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Bid Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: BID SUBMISSION, W9 Tax Form, Vendor Pricing. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.