County of Sacramento - HVAC and Refrigeration Parts - Request for Bid 2026-RFB-0109 (2026)
Sacramento CountyCounty · Sacramento, CA- Due
- Nov 20, 2026
- 9 days left
- Posted
- Oct 30, 2026
- Primary contact
- Kevin Deol
- (916) 876-6382
The 30-second brief
The County of Sacramento is seeking competitive pricing from qualified contractors for HVAC and refrigeration parts, to be purchased on an as-needed basis across County facilities. The required supplies comprise eleven categories including HVAC equipment (air conditioners, heat pumps, furnaces), components and parts (compressors, condenser and evaporator coils, refrigerant/expansion/solenoid valves), refrigeration units, refrigerants and refrigeration oils (R-410A, R-134A, R-404A), motors and electrical components, belts and bearings, chemicals and lubricants, filters and air distribution, thermostats and controls, piping, tubing and fittings, insulation, and welding products. Pricing must be submitted as a percentage discount from catalog model for each specified product category. Responses are due by November 18, 2026, with a question deadline of November 11, 2026. This procurement is part of the SCoPA cooperative purchasing agreement.
HVAC Equipment, HVAC Components and Parts, Refrigeration Equipment, Refrigerants and Refrigeration Oils, Motors and Electrical Components, Belts, Bearings and Drive Components, Chemicals & Lubricants, Filters and Air Distribution, Thermostats and Controls, Piping, Tubing and Fittings, Insulation, Welding Products
Lowest responsive and responsible bidder
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Summary
The County of Sacramento is seeking competitive pricing from qualified contractors for HVAC and refrigeration parts, to be purchased on an as-needed basis across County facilities.
The required supplies comprise eleven categories including HVAC equipment (air conditioners, heat pumps, furnaces), components and parts (compressors, condenser and evaporator coils, refrigerant/expansion/solenoid valves), refrigeration units, refrigerants and refrigeration oils (R-410A, R-134A, R-404A), motors and electrical components, belts and bearings, chemicals and lubricants, filters and air distribution, thermostats and controls, piping, tubing and fittings, insulation, and welding products. Pricing must be submitted as a percentage discount from catalog model for each specified product category. Responses are due by November 18, 2026, with a question deadline of November 11, 2026. This procurement is part of the SCoPA cooperative purchasing agreement.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
14- HVAC Equipment
- HVAC Components and Parts
- Refrigeration Equipment
- Refrigerants and Refrigeration Oils
- Motors and Electrical Components
- Belts
- Bearings and Drive Components
- Chemicals & Lubricants
- Filters and Air Distribution
- Thermostats and Controls
- Piping
- Tubing and Fittings
- Insulation
- Welding Products
REQUIRED ATTACHMENTS
4- Cooperative Procurement Alliance Terms and Conditions
- Affidavit of Eligibility
- Non-Collusion Affidavit
- Contractor Certification of Compliance part 1 and part 2
- Submit to
- https://secure.procurenow.com/portal/saccounty
- Scope location
- Sacramento, CA
- Reported agency
- County of Sacramento
Questions about this BID
How do I respond to this Bid from Sacramento County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/saccounty. For questions, contact Kevin Deol.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Sacramento County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Deol at (916) 876-6382. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC Equipment, HVAC Components and Parts, Refrigeration Equipment, Refrigerants and Refrigeration Oils, Motors and Electrical Components, Belts, Bearings and Drive Components, Chemicals & Lubricants, Filters and Air Distribution, Thermostats and Controls, Piping, Tubing and Fittings, Insulation, We. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sacramento County?
All active and historical solicitations from Sacramento County are tracked and searchable. As a county agency, Sacramento County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cooperative Procurement Alliance Terms and Conditions, Affidavit of Eligibility, Non-Collusion Affidavit, Contractor Certification of Compliance part 1 and part 2. Review the full document from Sacramento County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sacramento, CA. Review the full solicitation for detailed scope requirements.