County of Dane Request for Proposal 2026-RFP-073-PR Resident Monitoring System Upgrade for Badger Prairie Health Care Center
Dane CountyCounty · Madison, WI- Due
- Dec 29, 2026
- 45 days left
- Posted
- Nov 13, 2026
- Primary contact
- Megan Rogan
- (608) 283-1487
The 30-second brief
County of Dane is soliciting proposals for a resident monitoring system upgrade, indoor location awareness, and wander management solution at Badger Prairie Health Care Center located in Madison, Wisconsin. The project requires furnishing, installing, configuring, and testing CenTrak TruView system components including signal repeaters, TruLocators, wander management controllers with IoT universal transmitters, IoT gateways or system server hardware, antennas, keypads, and cabling. Vendors must perform infrared design surveys, provide software licensing, integrations, staff training, as well as as-built documentation and support. Proposals are due by December 29, 2026, with a question deadline of December 9, 2026. Evaluation is based on organizational capabilities, project approach, key personnel, technical solution compatibility, cost, and local vendor preference.
TruView Signal Repeaters, TruLocators, Wander Management Controllers with IoT Universal Transmitters, IoT Gateway / System Server hardware, Antennas, Keypads, Cabling, Brackets, Mounting hardware, TruView IoT licensing, Cloud-to-Cloud Interface, As-built drawings, System configuration files, Verification and acceptance testing reports
Organizational Capabilities (20%), Project Approach & Implementation Plan (20%), Experience & Qualifications of Key Personnel (14.3%), Technical Solution & System Compatibility (20%), Cost (23.8%), Local Vendor Preference (4.8%)
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Summary
County of Dane is soliciting proposals for a resident monitoring system upgrade, indoor location awareness, and wander management solution at Badger Prairie Health Care Center located in Madison, Wisconsin.
The project requires furnishing, installing, configuring, and testing CenTrak TruView system components including signal repeaters, TruLocators, wander management controllers with IoT universal transmitters, IoT gateways or system server hardware, antennas, keypads, and cabling. Vendors must perform infrared design surveys, provide software licensing, integrations, staff training, as well as as-built documentation and support. Proposals are due by December 29, 2026, with a question deadline of December 9, 2026. Evaluation is based on organizational capabilities, project approach, key personnel, technical solution compatibility, cost, and local vendor preference.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
14- TruView Signal Repeaters
- TruLocators
- Wander Management Controllers with IoT Universal Transmitters
- IoT Gateway / System Server hardware
- Antennas
- Keypads
- Cabling
- Brackets
- Mounting hardware
- TruView IoT licensing
- Cloud-to-Cloud Interface
- As-built drawings
- System configuration files
- Verification and acceptance testing reports
REQUIRED ATTACHMENTS
4- W-9
- Vendor Information Attachment
- W9 Upload
- RFP Response Document
- Submit to
- https://procurement.opengov.com/portal/countyofdane
- Scope location
- Madison, WI
- Reported agency
- County of Dane
Questions about this RFP
How do I respond to this RFP from Dane County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/countyofdane. For questions, contact Megan Rogan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Dane County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Rogan at (608) 283-1487. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: TruView Signal Repeaters, TruLocators, Wander Management Controllers with IoT Universal Transmitters, IoT Gateway / System Server hardware, Antennas, Keypads, Cabling, Brackets, Mounting hardware, TruView IoT licensing, Cloud-to-Cloud Interface, As-built drawings, System configuration files, Verific. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Capabilities (20%), Project Approach & Implementation Plan (20%), Experience & Qualifications of Key Personnel (14.3%), Technical Solution & System Compatibility (20%), Cost (23.8%), Lo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dane County?
All active and historical solicitations from Dane County are tracked and searchable. As a county agency, Dane County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Vendor Information Attachment, W9 Upload, RFP Response Document. Review the full document from Dane County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, WI. Review the full solicitation for detailed scope requirements.
