County of Caroline - General Site & Operational Support Services - RFP #2026-GSOSS (2026)
Caroline CountyCounty · Caroline County, VA- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 2 years
- Primary contact
- Ted Lambert
- (555) 555-5555
The 30-second brief
The County of Caroline, Virginia is seeking proposals from qualified contractors for General Site & Operational Support Services on an as-needed basis under RFP #2026-GSOSS. Services encompass earthwork, site preparation, excavation, grading, grounds and vegetation management, tree removal, brush clearing, snow and ice management, fencing, drainage and stormwater maintenance, hauling, and emergency severe-weather response. The contract is an initial two-year term with up to three additional one-year renewal options. Proposals are due by 2:00 p.m. on October 1, 2026, and must be submitted to the Department of Public Works/Utilities located at 12613 Mill Creek Road, Ruther Glen, VA 22546 or via U.S. Postal Service to P.O. Box 424, Bowling Green, VA 22427. Required qualifications include a Class A contractor license and appropriate insurance coverage naming the County as co-insured.
Experience & Past Performance (30), Pricing (25), Workforce & Organizational Capacity (15), Equipment & Operational Resources (15), Operational Facility & Local Response Capability (10), Technical Approach & Contract Management (5)
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Summary
The County of Caroline, Virginia is seeking proposals from qualified contractors for General Site & Operational Support Services on an as-needed basis under RFP #2026-GSOSS. Services encompass earthwork, site preparation, excavation, grading, grounds and vegetation management, tree removal, brush clearing, snow and ice management, fencing, drainage and stormwater maintenance, hauling, and emergency severe-weather response.
The contract is an initial two-year term with up to three additional one-year renewal options. Proposals are due by 2:00 p.m. on October 1, 2026, and must be submitted to the Department of Public Works/Utilities located at 12613 Mill Creek Road, Ruther Glen, VA 22546 or via U.S. Postal Service to P.O. Box 424, Bowling Green, VA 22427. Required qualifications include a Class A contractor license and appropriate insurance coverage naming the County as co-insured.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Certification of Insurance Coverage naming the County of Caroline as co-insured, Proposal Signature Sheet (Attachment A), Virginia State Corporation Commission (S.C.C.) Registration Information (Attachment B)
- Submit to
- In-Person/Courier: County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, VA 22546; Postal Service: P.O. Box 424, Bowling Green, VA 22427
- Duration
- 60 months
- Scope location
- Caroline, VA
- Reported agency
- County of Caroline
Questions about this RFP
How do I respond to this RFP from Caroline County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: In-Person/Courier: County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, VA 22546; Postal Service: P.O. Box 424, Bowling Green, VA 22427. For questions, contact Ted Lambert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Caroline County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Lambert at (555) 555-5555. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Past Performance (30), Pricing (25), Workforce & Organizational Capacity (15), Equipment & Operational Resources (15), Operational Facility & Local Response Capability (10), Technical App..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Caroline County?
All active and historical solicitations from Caroline County are tracked and searchable. As a county agency, Caroline County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Insurance Coverage naming the County of Caroline as co-insured, Proposal Signature Sheet (Attachment A), Virginia State Corporation Commission (S.C.C.) Registration Information (Attac. Review the full document from Caroline County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caroline, VA. Review the full solicitation for detailed scope requirements.