ANNUAL CONTRACT FOR LANDSCAPING/HARDSCAPING SERVICES AND SUPPLIES
Caroline CountyCounty · Caroline County, VA- Due
- Aug 29, 2025
- Deadline passed
- Posted
- Aug 8, 2025
- Contract term
- 5 years
- Primary contact
- Ted Lambert
The 30-second brief
This document is a Request for Bids (RFB) from the County of Caroline, Virginia, for an annual contract for landscaping/hardscaping services and supplies. The RFB outlines the scope of services, specifications, terms and conditions, bid submission requirements, and evaluation process. The deadline for receiving bids is August 29, 2025.
Lowest responsive Bidder based on overall number of evaluation points awarded; for goods, nonprofessional services, and insurance, selection based on fully qualified and best suited Offerors, including price.
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Summary
This document is a Request for Bids (RFB) from the County of Caroline, Virginia, for an annual contract for landscaping/hardscaping services and supplies.
The RFB outlines the scope of services, specifications, terms and conditions, bid submission requirements, and evaluation process. The deadline for receiving bids is August 29, 2025.
EVALUATION CRITERIA
Lowest responsive Bidder based on overall number of evaluation points awarded; for goods, nonprofessional services, and insurance, selection based on fully qualified and best suited Offerors, including price.
REQUIRED ATTACHMENTS
4- Bid Submission Sheet - Attachment A
- Bid Signature Sheet - Attachment B
- Proprietary/Confidential Information - Attachment C
- Virginia State Corporation Commission Identification Number Requirement - Attachment D
- Submit to
- County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, Virginia 22546 OR U.S. POSTAL SERVICE, County of Caroline, Department of Public Works/Utilities, PO Box 424, Bowling Green, Virginia 22427
- Duration
- 24 months
- Scope location
- County of Caroline, Virginia
- Reported agency
- County of Caroline
Questions about this RFP
How do I respond to this RFP from Caroline County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 29, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, Virginia 22546 OR U.S. POSTAL SERVICE, County of Caroline, Department of Public Works/Utilities, PO Box 424, Bowling Green, Virginia 22427. For questions, contact Ted Lambert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Caroline County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Lambert. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive Bidder based on overall number of evaluation points awarded; for goods, nonprofessional services, and insurance, selection based on fully qualified and best suited Offerors, includin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Caroline County?
All active and historical solicitations from Caroline County are tracked and searchable. As a county agency, Caroline County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submission Sheet - Attachment A, Bid Signature Sheet - Attachment B, Proprietary/Confidential Information - Attachment C, Virginia State Corporation Commission Identification Number Requirement -. Review the full document from Caroline County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: County of Caroline, Virginia. Review the full solicitation for detailed scope requirements.