County of Caroline - General Site & Operational Support Services - RFP #2026-GSOSS (2026)
Caroline CountyCounty · Caroline County, VA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 2 years
- Primary contact
- Ted Lambert
- (804) 633-5380
The 30-second brief
Caroline County, Virginia is soliciting proposals for comprehensive general site and operational support services on an as-needed basis for County departments, facilities, properties, and operations. Services include excavation, earthwork, grading, site preparation, drainage improvements, grounds and vegetation management, tree removal, snow and ice removal, fencing, hauling, material delivery, and emergency weather response. The resulting on-call contract will have an initial term of two years with up to three additional one-year renewal options. Proposals are due by 2:00 p.m. on October 7, 2026, and must be submitted to the Department of Public Works/Utilities in Ruther Glen, Virginia.
Experience & Past Performance (30 points), Pricing (25 points), Workforce & Organizational Capacity (15 points), Equipment & Operational Resources (15 points), Operational Facility & Local Response Capability (10 points), Technical Approach & Contract Management (5 points)
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Summary
Caroline County, Virginia is soliciting proposals for comprehensive general site and operational support services on an as-needed basis for County departments, facilities, properties, and operations.
Services include excavation, earthwork, grading, site preparation, drainage improvements, grounds and vegetation management, tree removal, snow and ice removal, fencing, hauling, material delivery, and emergency weather response. The resulting on-call contract will have an initial term of two years with up to three additional one-year renewal options. Proposals are due by 2:00 p.m. on October 7, 2026, and must be submitted to the Department of Public Works/Utilities in Ruther Glen, Virginia.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal Signature Sheet, Virginia State Corporation Commission (S.C.C.) Registration Information
- Submit to
- County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, Virginia 22546 or P.O. Box 424, Bowling Green, Virginia 22427
- Duration
- 60 months
- Scope location
- Caroline County, VA
- Reported agency
- County of Caroline
Questions about this RFP
How do I respond to this RFP from Caroline County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County of Caroline, Department of Public Works/Utilities, 12613 Mill Creek Road, Ruther Glen, Virginia 22546 or P.O. Box 424, Bowling Green, Virginia 22427. For questions, contact Ted Lambert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Caroline County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Lambert at (804) 633-5380. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Past Performance (30 points), Pricing (25 points), Workforce & Organizational Capacity (15 points), Equipment & Operational Resources (15 points), Operational Facility & Local Response Ca..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Caroline County?
All active and historical solicitations from Caroline County are tracked and searchable. As a county agency, Caroline County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Signature Sheet, Virginia State Corporation Commission (S.C.C.) Registration Information. Review the full document from Caroline County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caroline County, VA. Review the full solicitation for detailed scope requirements.