Costa Mesa Sanitary District Phase 2 Pump Station Short Circuit Coordination Study and Arc-Flash Analysis RFP 2026
Costa Mesa Sanitary DistrictUtility District · Costa Mesa, CA- Due
- Jul 2, 2026
- Deadline passed
- Posted
- May 6, 2026
- Primary contact
- Noelani Middenway
- (949) 645-8400
The 30-second brief
The Costa Mesa Sanitary District (CMSD) is soliciting proposals for a Phase 2 Pump Station Short Circuit Coordination Study and Arc-Flash Analysis for seven specific pump stations: 21st Street, 23rd Street, Adams, Canyon, Mendoza, Sea Bluff, and Victoria. The scope includes site visits, updating single-line diagrams in AutoCAD, performing computer modeling and engineering calculations per NFPA 70E and IEEE 1584 standards, and providing arc-flash warning labels. The contractor must also provide staff training on arc-flash safety and maintenance procedures. Proposals are due by 10:30 AM on July 2, 2026. A mandatory pre-proposal meeting is scheduled for May 28, 2026, at 10:00 AM at the CMSD Headquarters. Evaluation is based on a best-value basis including cost (25%), qualifications (30%), and key team members (25%).
Technical Memorandums, Single Line Diagrams, Photos, Safety Requirements, Breaker Coordination/Arc-Flash Model, Final Study Report, Training Curriculum
Cost (25%), Responsiveness to RFP (10%), Qualifications and Experience (30%), References and Previous Performance (10%), Key Team Members Distinguishing Characteristics (25%)
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Summary
The Costa Mesa Sanitary District (CMSD) is soliciting proposals for a Phase 2 Pump Station Short Circuit Coordination Study and Arc-Flash Analysis for seven specific pump stations: 21st Street, 23rd Street, Adams, Canyon, Mendoza, Sea Bluff, and Victoria.
The scope includes site visits, updating single-line diagrams in AutoCAD, performing computer modeling and engineering calculations per NFPA 70E and IEEE 1584 standards, and providing arc-flash warning labels. The contractor must also provide staff training on arc-flash safety and maintenance procedures. Proposals are due by 10:30 AM on July 2, 2026. A mandatory pre-proposal meeting is scheduled for May 28, 2026, at 10:00 AM at the CMSD Headquarters. Evaluation is based on a best-value basis including cost (25%), qualifications (30%), and key team members (25%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Technical Memorandums
- Single Line Diagrams
- Photos
- Safety Requirements
- Breaker Coordination/Arc-Flash Model
- Final Study Report
- Training Curriculum
REQUIRED ATTACHMENTS
7- Bid Form
- Exhibit A - Sample Agreement
- Addenda
- Proposal Cover Sheet
- Submittal Letter
- Description of Contractor
- Resumes
REQUIRED STAFFING
3- Submit to
- Costa Mesa Sanitary District (Headquarters), 290 Paularino Avenue, Costa Mesa, CA 92626
- Scope location
- Costa Mesa, CA
Questions about this RFP
How do I respond to this RFP from Costa Mesa Sanitary District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Costa Mesa Sanitary District (Headquarters), 290 Paularino Avenue, Costa Mesa, CA 92626. For questions, contact Noelani Middenway.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Costa Mesa Sanitary District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noelani Middenway at (949) 645-8400. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: registered professional engineer, project manager, electrical engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Memorandums, Single Line Diagrams, Photos, Safety Requirements, Breaker Coordination/Arc-Flash Model, Final Study Report, Training Curriculum. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (25%), Responsiveness to RFP (10%), Qualifications and Experience (30%), References and Previous Performance (10%), Key Team Members Distinguishing Characteristics (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Costa Mesa Sanitary District?
All active and historical solicitations from Costa Mesa Sanitary District are tracked and searchable. As a utility district agency, Costa Mesa Sanitary District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Exhibit A - Sample Agreement, Addenda, Proposal Cover Sheet, Submittal Letter, Description of Contractor, Resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Costa Mesa Sanitary District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Costa Mesa, CA. Review the full solicitation for detailed scope requirements.