Costa Mesa Sanitary District Wastewater Rate Study RFP 2026
Costa Mesa Sanitary DistrictUtility District · Costa Mesa, CA- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 5 years
- Primary contact
- Noelani Middenway
- (949) 645-8400
The 30-second brief
The Costa Mesa Sanitary District (CMSD) is soliciting proposals from qualified professional consulting firms to prepare a comprehensive wastewater rate study. The study will justify and calculate annual wastewater charges to fully fund capital improvement projects (CIP) and maintenance activities over a five-year rate period, with an estimated annual CIP requirement of $3.0 to $3.5 million. Key deliverables include an evaluation of the current rate structure, a rate comparison with other Orange County agencies, a user-friendly spreadsheet-based rate model, and multiple draft and final reports for presentation to the Citizens Advisory Committee and Board of Directors. Proposals must be submitted in hard-copy format with an electronic copy on a thumb drive by September 28, 2026. Evaluation will be based on a 'best value' basis considering cost (25%), qualifications (20%), and other technical criteria.
60% draft report, 90% draft report, Final report, Spreadsheet-based rate model, Presentation materials
Cost (25%), Responsiveness to RFP (15%), Qualifications and Experience (20%), References and Previous Performance (10%), Ability to provide services and depth of staffing (15%), Key Team Members & Distinguishing Characteristics (25%)
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Summary
The Costa Mesa Sanitary District (CMSD) is soliciting proposals from qualified professional consulting firms to prepare a comprehensive wastewater rate study.
The study will justify and calculate annual wastewater charges to fully fund capital improvement projects (CIP) and maintenance activities over a five-year rate period, with an estimated annual CIP requirement of $3.0 to $3.5 million. Key deliverables include an evaluation of the current rate structure, a rate comparison with other Orange County agencies, a user-friendly spreadsheet-based rate model, and multiple draft and final reports for presentation to the Citizens Advisory Committee and Board of Directors. Proposals must be submitted in hard-copy format with an electronic copy on a thumb drive by September 28, 2026. Evaluation will be based on a 'best value' basis considering cost (25%), qualifications (20%), and other technical criteria.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- 60% draft report
- 90% draft report
- Final report
- Spreadsheet-based rate model
- Presentation materials
REQUIRED ATTACHMENTS
11- Proposal Cover Sheet
- Submittal Letter
- Description of Consultant
- Proposals
- Organizational Structure
- References
- Project Overview
- Detailed Project Approach
- Distinguishing Characteristics
- Fee Proposal (Separate Sealed Envelope)
- Bid Form
- Submit to
- 290 Paularino Avenue, Costa Mesa, CA 92626
- Scope location
- Costa Mesa, CA
Questions about this RFP
How do I respond to this RFP from Costa Mesa Sanitary District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 290 Paularino Avenue, Costa Mesa, CA 92626. For questions, contact Noelani Middenway.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Costa Mesa Sanitary District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noelani Middenway at (949) 645-8400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 60% draft report, 90% draft report, Final report, Spreadsheet-based rate model, Presentation materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (25%), Responsiveness to RFP (15%), Qualifications and Experience (20%), References and Previous Performance (10%), Ability to provide services and depth of staffing (15%), Key Team Members & Dis..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Costa Mesa Sanitary District?
All active and historical solicitations from Costa Mesa Sanitary District are tracked and searchable. As a utility district agency, Costa Mesa Sanitary District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet, Submittal Letter, Description of Consultant, Proposals, Organizational Structure, References, Project Overview, Detailed Project Approach, Distinguishing Characteristics, Fee Pro. Review the full document from Costa Mesa Sanitary District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Costa Mesa, CA. Review the full solicitation for detailed scope requirements.