Columbia County School District - Annual Chiller Services - TC-10-30-26A
Columbia County School DistrictSchool · Evans, GA- Due
- Oct 30, 2026
- 3 days left
- Posted
- Oct 15, 2026
- Contract term
- 3 years
- Primary contact
- Steve Bohler
- (706) 726-4582
The 30-second brief
The Columbia County School District is soliciting proposals for annual chiller services at Evans High School, Harlem High School, and Lakeside High School under solicitation number TC-10-30-26A. The scope of work includes 3 operational quarterly running services and 1 summer shutdown maintenance service for Trane and Carrier chillers, including software updates, diagnostic reviews, pressure checks, oil analysis, and tube brushing. The contract term is 3 years from December 1, 2026, through November 30, 2029, with an option for up to two additional years. Bids must be broken down by year 1, year 2, and year 3 pricing and submitted via email to [email protected] by October 30, 2026, at 2:00 p.m. Questions are due by October 21, 2026.
3 Operational Quarterly Running Services, 1 Summer Shutdown Maintenance Service, Trane Model RTHDUC1FXZ0UAE1W2LAL, Trane Model RTHDUC1FXH0UAE1A3LAL, Carrier Model 30XW-3256-DSWB
Total cost of years 1-3
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Summary
The Columbia County School District is soliciting proposals for annual chiller services at Evans High School, Harlem High School, and Lakeside High School under solicitation number TC-10-30-26A. The scope of work includes 3 operational quarterly running services and 1 summer shutdown maintenance service for Trane and Carrier chillers, including software updates, diagnostic reviews, pressure checks, oil analysis, and tube brushing.
The contract term is 3 years from December 1, 2026, through November 30, 2029, with an option for up to two additional years. Bids must be broken down by year 1, year 2, and year 3 pricing and submitted via email to [email protected] by October 30, 2026, at 2:00 p.m. Questions are due by October 21, 2026.
EVALUATION CRITERIA
Total cost of years 1-3
REQUIRED DELIVERABLES
5- 3 Operational Quarterly Running Services
- 1 Summer Shutdown Maintenance Service
- Trane Model RTHDUC1FXZ0UAE1W2LAL
- Trane Model RTHDUC1FXH0UAE1A3LAL
- Carrier Model 30XW-3256-DSWB
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Evans, GA
Questions about this RFQ
How do I respond to this RFQ from Columbia County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Steve Bohler.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Columbia County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Bohler at (706) 726-4582. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3 Operational Quarterly Running Services, 1 Summer Shutdown Maintenance Service, Trane Model RTHDUC1FXZ0UAE1W2LAL, Trane Model RTHDUC1FXH0UAE1A3LAL, Carrier Model 30XW-3256-DSWB. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of years 1-3" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbia County School District?
All active and historical solicitations from Columbia County School District are tracked and searchable. As a school agency, Columbia County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Columbia County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evans, GA. Review the full solicitation for detailed scope requirements.