Collier County - Enterprise Asset Management Solution - RFP No. 26-8698 (2026)
Collier CountyCounty · Naples, FL- Due
- Nov 5, 2026
- Due today
- Posted
- Sep 23, 2026
- Contract term
- 5 years
- Primary contact
- Valeska Escobar
- (239) 252-2220
The 30-second brief
Collier County is seeking proposals for a comprehensive, cloud-based Enterprise Asset Management (EAM) software solution and associated professional services to support its diverse infrastructure portfolio, including water and wastewater, transportation, stormwater, parks and recreation, and facilities management. The platform must provide GIS integration, work order management, asset hierarchy development, mobile field operations with offline capability, analytics, and seamless integration with SAP, 311 systems, and utility billing. The contract term is intended for 5 years with three (3) one-year renewal options. Proposals are due by October 23, 2026, at 3:00 PM EST, with a pre-proposal conference scheduled for September 30, 2026. Vendors must meet stringent cybersecurity, Florida public records, and E-Verify compliance requirements.
Cloud-based Enterprise Asset Management (EAM) system software, Implementation services, Data migration, User training, Integrations with GIS/SAP/311, Ongoing maintenance and support
Certified Woman and/or Minority Business Enterprise (5 Points), Implementation Approach and Ongoing Support (25 Points), Functional and Technical Fit (20 Points), Integration Capability (15 Points), Experience & Past Performance on Comparable Public Sector Implementations (15 Points), Cost of Services to the County (10 Points), Local Proposer Preference (10 Points)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Collier County is seeking proposals for a comprehensive, cloud-based Enterprise Asset Management (EAM) software solution and associated professional services to support its diverse infrastructure portfolio, including water and wastewater, transportation, stormwater, parks and recreation, and facilities management.
The platform must provide GIS integration, work order management, asset hierarchy development, mobile field operations with offline capability, analytics, and seamless integration with SAP, 311 systems, and utility billing. The contract term is intended for 5 years with three (3) one-year renewal options. Proposals are due by October 23, 2026, at 3:00 PM EST, with a pre-proposal conference scheduled for September 30, 2026. Vendors must meet stringent cybersecurity, Florida public records, and E-Verify compliance requirements.
EVALUATION CRITERIA
Certified Woman and/or Minority Business Enterprise (5 Points), Implementation Approach and Ongoing Support (25 Points), Functional and Technical Fit (20 Points), Integration Capability (15 Points), Experience & Past Performance on Comparable Public Sector Implementations (15 Points), Cost of Services to the County (10 Points), Local Proposer Preference (10 Points)
REQUIRED DELIVERABLES
6- Cloud-based Enterprise Asset Management (EAM) system software
- Implementation services
- Data migration
- User training
- Integrations with GIS/SAP/311
- Ongoing maintenance and support
REQUIRED ATTACHMENTS
11- Form 1: Vendor Declaration Statement
- Form 2: Conflict of Interest Certification
- Proof of status from Florida Department of State
- E-Verify documentation
- Form 3: Immigration Certification
- Form 4: Local Vendor Preference Certification
- Form 5: Reference Questionnaire
- Form 6: Grant Provisions and Assurances
- Vendor W-9 Form
- Insurance certificates
- Bid bond
- Submit to
- https://procurement.opengov.com/portal/collier-county-fl
- Duration
- 96 months
- Scope location
- Naples, FL
- Reported agency
- County of Collier
Questions about this RFP
How do I respond to this RFP from Collier County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/collier-county-fl. For questions, contact Valeska Escobar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Collier County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Valeska Escobar at (239) 252-2220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-based Enterprise Asset Management (EAM) system software, Implementation services, Data migration, User training, Integrations with GIS/SAP/311, Ongoing maintenance and support. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Certified Woman and/or Minority Business Enterprise (5 Points), Implementation Approach and Ongoing Support (25 Points), Functional and Technical Fit (20 Points), Integration Capability (15 Points), E..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Collier County?
All active and historical solicitations from Collier County are tracked and searchable. As a county agency, Collier County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Vendor Declaration Statement, Form 2: Conflict of Interest Certification, Proof of status from Florida Department of State, E-Verify documentation, Form 3: Immigration Certification, Form 4: L. Review the full document from Collier County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Naples, FL. Review the full solicitation for detailed scope requirements.